
Nadia Hoosen
Virtual Assistant - All rounder
Johannesburg, South Africa · [email protected] · 0637369912 / 0783914649 License Code 8 – Manuel
EducaTIOn
Kharina Secondary School
Grade 12 2009 – 2013
University of Kwa-Zulu Natal
Bachelor of Social Science 2014 – 2016
University of South Africa(UNISA)
Bachelor of Arts Honors 2021 – 2023
ExPERIEncE
Public and Environmental Economics Research Centre (PEERC) University of Johannesburg
Project and Research Administrator January 2020 – December 2022
• Oversee all administrative tasks
• Supervise administration team
• Conduct staff training where necessary
• Process payment claims for researchers and service providers
• Compile funding and quarterly reports
• Compile deliverable reports for funders and stakeholders
• Collect primary data/ conduct data collection on site for specific projects
• Maintain and update website
• Prepare funding and tender documents
• Management of current projects from start to finish. Manage and track timelines and send out reminders
• Facilitate onboarding of new grantees and funders
• Diary management for Director and researchers/ Sending out meeting invitations via online platforms such as Teams,
Skype, Zoom
• Drawing up minutes and meeting agendas for all stakeholder engagements
• Process invoices on software such as Kofax and send to stakeholders
• Foster and maintain stakeholder and client relationships
• Source new funding opportunities
• Compile newsletters
• Manage and update electronic filing system and research database
• Administer and review grant documentation
Kijami Development Consulting
Project Administrator March 2019 – March 2021
• Compile and complete tender documentation
• Process, compile and analyse data
• Oversee various projects and implement project plans and timeframes
• Oversee and supervise field work
• Collection of primary data and compilation of excel reports
• Foster and maintain stakeholder and donor relationships
• Deliver tender documents, attend tender and media briefings
• Filing, Scanning, Printing of company documents, general administration
• Take down minutes of a meeting, send out diary entries and meeting requests
• Liaise with national and international stakeholders and clients via email, telephone
• Hire temporary staffJohannesburg, South Africa · [email protected] · 0637369912 / 0783914649 License Code 8 – Manuel
EducaTIOn
Kharina Secondary School
Grade 12 2009 – 2013
University of Kwa-Zulu Natal
Bachelor of Social Science 2014 – 2016
University of South Africa(UNISA)
Bachelor of Arts Honors 2021 – 2023
ExPERIEncE
Public and Environmental Economics Research Centre (PEERC) University of Johannesburg
Project and Research Administrator January 2020 – December 2022
• Oversee all administrative tasks
• Supervise administration team
• Conduct staff training where necessary
• Process payment claims for researchers and service providers
• Compile funding and quarterly reports
• Compile deliverable reports for funders and stakeholders
• Collect primary data/ conduct data collection on site for specific projects
• Maintain and update website
• Prepare funding and tender documents
• Management of current projects from start to finish. Manage and track timelines and send out reminders
• Facilitate onboarding of new grantees and funders
• Diary management for Director and researchers/ Sending out meeting invitations via online platforms such as Teams,
Skype, Zoom
• Drawing up minutes and meeting agendas for all stakeholder engagements
• Process invoices on software such as Kofax and send to stakeholders
• Foster and maintain stakeholder and client relationships
• Source new funding opportunities
• Compile newsletters
• Manage and update electronic filing system and research database
• Administer and review grant documentation
Kijami Development Consulting
Project Administrator March 2019 – March 2021
• Compile and complete tender documentation
• Process, compile and analyse data
• Oversee various projects and implement project plans and timeframes
• Oversee and supervise field work
• Collection of primary data and compilation of excel reports
• Foster and maintain stakeholder and donor relationships
• Deliver tender documents, attend tender and media briefings
• Filing, Scanning, Printing of company documents, general administration
• Take down minutes of a meeting, send out diary entries and meeting requests
• Liaise with national and international stakeholders and clients via email, telephone
• Hire temporary staff
JDJ properties
Administration Clerk August 2018 – March 2019
• Process journals: purchases, sales, debtors, creditors on pastel
• Make supplier payments
• Respond to customer related enquires
• Fax, invoice, scan documents invoices and cash ups for filing
• Match invoices against spreadsheets and inventory received
• Send out debtor’s statements every month
• Process drop-shipments
• Process vat reports
Zasttra.com – E-commerce
Shipping Administrator March 2017 – August 2018
• Maintenance and management of warehouse
• Performing General Administration duties i.e., filing, typing, invoicing
• Regular supplier and customer liaison via email, telephone and skype
• Customer support in respect of shipping of products, routes, rates and services
• Assemble and documentation of products to be dispatched
• Maintenance and record of the incoming and outgoing stock register
• Regular outbound Sales calls
• Record Management – update receipts, files and orders
• Processing of incoming freight
• Ordering of stock from suppliers
• Provide customer support by taking each customer through ordering process
• Resolve customer queries, regarding late orders, payments and refunds
SkILLS
Computer Skills: Microsoft office 365, SAGE pastel, Oracle, Kofax, MAMS, ASANA
Customer Service Skills: Telephone etiquette, Conflict resolution, Interpersonal skills
Time management: Ability to multitask, Attention to detail
Analytical skills: Data Analysis, Data Collection, Problem Solving, Ability to interpret information, Detail Orie
Psychological Skills: Flexibility, Strong organization skills, Ability to easily adapt to new environments
Achievements
1. Successfully facilitated a graduate placement program, where trained 2 graduates to provide them with workplace
exposure. After the program was complete both graduates received employment offers.
2. Part of the research team that successfully revised and updated 2 national governmental policies
3. Promoted to Administrative manager in Mar 2022
References
All job and character references are available upon request
Education
-
2014/2017
BSS at University of KwaZulu-Natal
Experience
-
2020/2023
Project Administrator at University of Johannesburg