Nadia Hoosen

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Nadia Hoosen

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  • Preferred : Uct+2
  • Expected : 800 USD/Month
  • Updated 9 months ago

Virtual Assistant - All rounder

  • Age : 28 Years Old
  • Gender : Female
  • Educational Attainment :- Bachelor of social science
  • Availability :- 40 Hours/week
  • Experience :- 6 Years

Johannesburg, South Africa · [email protected] · 0637369912 / 0783914649 License Code 8 – Manuel
EducaTIOn
Kharina Secondary School
Grade 12 2009 – 2013
University of Kwa-Zulu Natal
Bachelor of Social Science 2014 – 2016
University of South Africa(UNISA)
Bachelor of Arts Honors 2021 – 2023
ExPERIEncE
Public and Environmental Economics Research Centre (PEERC) University of Johannesburg
Project and Research Administrator January 2020 – December 2022
• Oversee all administrative tasks
• Supervise administration team
• Conduct staff training where necessary
• Process payment claims for researchers and service providers
• Compile funding and quarterly reports
• Compile deliverable reports for funders and stakeholders
• Collect primary data/ conduct data collection on site for specific projects
• Maintain and update website
• Prepare funding and tender documents
• Management of current projects from start to finish. Manage and track timelines and send out reminders
• Facilitate onboarding of new grantees and funders
• Diary management for Director and researchers/ Sending out meeting invitations via online platforms such as Teams,
Skype, Zoom
• Drawing up minutes and meeting agendas for all stakeholder engagements
• Process invoices on software such as Kofax and send to stakeholders
• Foster and maintain stakeholder and client relationships
• Source new funding opportunities
• Compile newsletters
• Manage and update electronic filing system and research database
• Administer and review grant documentation
Kijami Development Consulting
Project Administrator March 2019 – March 2021
• Compile and complete tender documentation
• Process, compile and analyse data
• Oversee various projects and implement project plans and timeframes
• Oversee and supervise field work
• Collection of primary data and compilation of excel reports
• Foster and maintain stakeholder and donor relationships
• Deliver tender documents, attend tender and media briefings
• Filing, Scanning, Printing of company documents, general administration
• Take down minutes of a meeting, send out diary entries and meeting requests
• Liaise with national and international stakeholders and clients via email, telephone
• Hire temporary staffJohannesburg, South Africa · [email protected] · 0637369912 / 0783914649 License Code 8 – Manuel

EducaTIOn

Kharina Secondary School

Grade 12 2009 – 2013

University of Kwa-Zulu Natal

Bachelor of Social Science 2014 – 2016

University of South Africa(UNISA)

Bachelor of Arts Honors 2021 – 2023

ExPERIEncE

Public and Environmental Economics Research Centre (PEERC) University of Johannesburg

Project and Research Administrator January 2020 – December 2022

• Oversee all administrative tasks

• Supervise administration team

• Conduct staff training where necessary

• Process payment claims for researchers and service providers

• Compile funding and quarterly reports

• Compile deliverable reports for funders and stakeholders

• Collect primary data/ conduct data collection on site for specific projects

• Maintain and update website

• Prepare funding and tender documents

• Management of current projects from start to finish. Manage and track timelines and send out reminders

• Facilitate onboarding of new grantees and funders

• Diary management for Director and researchers/ Sending out meeting invitations via online platforms such as Teams,

Skype, Zoom

• Drawing up minutes and meeting agendas for all stakeholder engagements

• Process invoices on software such as Kofax and send to stakeholders

• Foster and maintain stakeholder and client relationships

• Source new funding opportunities

• Compile newsletters

• Manage and update electronic filing system and research database

• Administer and review grant documentation

Kijami Development Consulting

Project Administrator March 2019 – March 2021

• Compile and complete tender documentation

• Process, compile and analyse data

• Oversee various projects and implement project plans and timeframes

• Oversee and supervise field work

• Collection of primary data and compilation of excel reports

• Foster and maintain stakeholder and donor relationships

• Deliver tender documents, attend tender and media briefings

• Filing, Scanning, Printing of company documents, general administration

• Take down minutes of a meeting, send out diary entries and meeting requests

• Liaise with national and international stakeholders and clients via email, telephone

• Hire temporary staff

 

JDJ properties

Administration Clerk August 2018 – March 2019

• Process journals: purchases, sales, debtors, creditors on pastel

• Make supplier payments

• Respond to customer related enquires

• Fax, invoice, scan documents invoices and cash ups for filing

• Match invoices against spreadsheets and inventory received

• Send out debtor’s statements every month

• Process drop-shipments

• Process vat reports

Zasttra.com – E-commerce

Shipping Administrator March 2017 – August 2018

• Maintenance and management of warehouse

• Performing General Administration duties i.e., filing, typing, invoicing

• Regular supplier and customer liaison via email, telephone and skype

• Customer support in respect of shipping of products, routes, rates and services

• Assemble and documentation of products to be dispatched

• Maintenance and record of the incoming and outgoing stock register

• Regular outbound Sales calls

• Record Management – update receipts, files and orders

• Processing of incoming freight

• Ordering of stock from suppliers

• Provide customer support by taking each customer through ordering process

• Resolve customer queries, regarding late orders, payments and refunds

SkILLS

Computer Skills: Microsoft office 365, SAGE pastel, Oracle, Kofax, MAMS, ASANA

Customer Service Skills: Telephone etiquette, Conflict resolution, Interpersonal skills

Time management: Ability to multitask, Attention to detail

Analytical skills: Data Analysis, Data Collection, Problem Solving, Ability to interpret information, Detail Orie

Psychological Skills: Flexibility, Strong organization skills, Ability to easily adapt to new environments

Achievements

1. Successfully facilitated a graduate placement program, where trained 2 graduates to provide them with workplace

exposure. After the program was complete both graduates received employment offers.

2. Part of the research team that successfully revised and updated 2 national governmental policies

3. Promoted to Administrative manager in Mar 2022

References

All job and character references are available upon request

Education
2014/2017
BSS at University of KwaZulu-Natal
Experience
2020/2023
Project Administrator at University of Johannesburg
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