Strategic Marketing & Administrative Project Manager (Part-Time, ~20 hrs/week)

Best for: Someone who can manage execution and think a step ahead, spot gaps, and help improve systems.

Role Overview

We are hiring a part-time Strategic Marketing & Project Manager to support marketing campaigns, project coordination, CRM workflows, and executive operations.

This role combines execution, coordination, and light strategic input. You will manage systems, track performance, and help improve how marketing and projects run over time.

You will work closely with senior leadership, a social media manager, and external partners.

Core Responsibilities

Marketing Operations & HubSpot Management

• Own day-to-day HubSpot hygiene including contacts, pipelines, notes, and follow-ups
• Track performance of LinkedIn and email marketing campaigns
• Identify gaps in follow-up, data quality, or workflow efficiency
• Support campaign planning, execution, and reporting

Project Management

• Manage timelines, priorities, and dependencies across marketing and internal initiatives
• Maintain project trackers and status reports
• Coordinate across internal team members and external vendors
• Flag risks, delays, or bottlenecks early

LinkedIn, Instagram & Campaign Execution

• Oversee daily execution of LinkedIn and Instagram activity
• Coordinate messaging, outreach, and engagement workflows
• Work closely with the social media manager to align content and campaigns

Executive Operations

• Calendar management and meeting coordination
• High-quality email and LinkedIn follow-up tied to campaigns and outreach
• Support leadership with organized updates, summaries, and next steps

AI Tools & Continuous Improvement

• Actively use AI tools for writing, research, analysis, and workflow optimization
• Suggest improvements to processes using AI and automation
• Stay current on new AI tools relevant to marketing, CRM, and operations

Required Skills & Experience

• Excellent written and spoken English
• Strong experience with HubSpot or CRM systems
• Marketing coordination or project management experience
• Comfortable managing multiple work streams
• Canva experience
• Strong familiarity with AI tools and systems thinking

Time Commitment & Expectations

• ~20 hours per week
• Availability required during U.S. Pacific Time business hours
• Consistent working hours required
• Weekly reporting on activity, progress, and insights
• Ability to work independently and proactively

Strategic Marketing & Administrative Project Manager (Part-Time, ~20 hrs/week)