Executive Assistant

About the job
Help Great Leaders Stay Focused on What Matters Most

Successful businesses grow when leaders can focus on making decisions, building relationships, and driving the company forward.

But when calendars become overwhelming, emails pile up, priorities compete for attention, and important tasks fall through the cracks, growth slows down.

We’re looking for a highly organized, proactive, and professional Executive Assistant to serve as the right hand to company leadership. In this role, you’ll help create structure, keep priorities moving, and ensure critical projects, communications, and deadlines stay on track.

If you enjoy bringing order to complexity, staying one step ahead, and helping executives operate at their best, this could be the perfect opportunity for you.

What You’ll Do

You’ll help leadership stay organized, productive, and focused by managing schedules, communications, priorities, and follow-through.

Executive Support & Calendar Management

Manage and coordinate executive calendars, schedules, and appointments
Organize daily priorities and help structure plans to maximize productivity
Schedule meetings, calls, and appointments with internal and external stakeholders
Coordinate logistics and ensure leadership is prepared for upcoming commitments
Project & Priority Management

Monitor tasks, projects, and deadlines to ensure timely completion
Track action items and provide regular updates on progress and outstanding tasks
Help keep multiple priorities organized and moving forward
Assist with administrative projects and executive support initiatives
Support process improvements that help operations run more efficiently
Communication Management

Manage email communications, including organizing inboxes and prioritizing correspondence
Draft, coordinate, and manage communications as needed
Make outbound calls on behalf of leadership
Maintain professional communication with internal and external stakeholders
Administrative & Operational Support

Maintain accurate records, documents, and spreadsheets
Support ongoing administrative processes and business operations
Handle sensitive information with professionalism and confidentiality
Ensure important details are documented, tracked, and followed through to completion
What Success Looks Like

In this role, success means:

Leadership stays organized, informed, and focused on high-impact priorities
Meetings, appointments, and deadlines are managed efficiently
Projects and action items move forward without unnecessary delays
Communication is timely, professional, and well-organized
Important tasks receive consistent follow-through
Records, documents, and spreadsheets remain accurate and up to date
Operations run more smoothly because the right details are handled proactively
What You Bring

Required Qualifications

Previous experience as an Executive Assistant, Administrative Assistant, or in a similar support role
Exceptional organizational and time management skills
Strong ability to prioritize tasks and manage multiple responsibilities simultaneously
Proactive mindset with excellent follow-through and attention to detail
Excellent verbal and written English communication skills
Professional and confident phone communication skills
Proficiency with Google Workspace and Microsoft Office applications
Basic Excel and Google Sheets skills
Ability to work independently while maintaining confidentiality
Preferred Qualifications

Experience supporting executives or business owners
Leasing or property management experience is a strong plus
Why This Role Matters

Behind every highly effective leader is someone making sure priorities stay organized, communication stays clear, and important details don’t get missed.

Your work will help leadership focus on growing the business, strengthen day-to-day operations, and ensure critical projects move forward successfully.

If you’re a resourceful, detail-oriented professional who enjoys creating order, solving problems, and helping executives perform at their best, we’d love to hear from you.

Executive Assistant