RecruitMyMom
RecruitMyMom
RecruitMyMom
Job Description
An established organisation is seeking a highly organised and detail-oriented Administrative Support Associate to join their team as an independent contractor on a part-time basis. This role is designed for a proactive administrator who excels at managing the operational “backbone” of a programme. You will be responsible for high-volume, coordination-heavy tasks, ensuring that travel, finance, and logistics processes move through internal systems without delay. This is primarily a remote job with occasional visits to the office in Honeydew.
The role requires approximately 3–4 hours per week, offering significant flexibility, though occasional visits to the office and increased availability during peak event periods will be necessary. This is an execution-focused position perfect for someone who thrives on creating order, following up persistently, and ensuring nothing falls through the cracks.
Key Responsibilities
Travel & Logistics Coordination: Manage end-to-end travel arrangements including flights, accommodation, visa documentation, and ground transport for staff and program participants.
Finance & System Administration: Process requests within Sage (or similar ERP systems), including stipends, vendor payments, and expense claims, ensuring all supporting documentation meets compliance standards.
Process Follow-through: Actively monitor the lifecycle of administrative requests, liaising with procurement and finance departments to resolve bottlenecks and ensure timely completion.
Record & Tracker Management: Maintain accurate, up-to-date trackers for payments and travel, while managing organised digital filing systems in SharePoint.
Event Support: Provide administrative preparation for retreats and gatherings, coordinating with vendors and on-site support to ensure seamless delivery.
Requirements
2–4 years of experience in high-volume administration, travel coordination, or finance support.
Proven experience using Sage or a similar ERP/finance workflow tool is essential.
Strong proficiency in Microsoft Office (specifically Excel) or Google Workspace.
A proven track record of managing multiple moving parts with high attention to detail and persistent follow-up skills.
Preferred Qualifications
Relevant tertiary qualification (Diploma or Degree) in Administration, Finance, or Logistics.
Experience within the non-profit, education, or programme-delivery sectors.
Prior experience creating SOPs, templates, and process documentation to improve efficiency.
Required Software Skills
Sage (or equivalent ERP)
Microsoft Excel / Google Sheets
SharePoint
Microsoft Outlook / Teams
Benefits
Flexibility: Independent contractor status with a manageable weekly commitment.
Remote/Hybrid Balance: Primarily work-from-home with occasional office touchpoints.
Professional Environment: Opportunity to support meaningful programmes within a structured organisation.
Part-time Remote Administrative Support
RecruitMyMom is a leading South African recruitment agency, connecting local and global businesses with top-tier talent—ranging from skilled professionals to C-Suite executives. We recruit for permanent, contract, freelance and fractional roles, including maternity cover, virtual assistants, and executive-level hires. We specialise in placing highly skilled professionals, with a strong track record in helping experienced mothers grow their career, return to the workforce, transition careers, and secure flexible opportunities. Our tailored approach ensures the perfect match between employer needs and candidate aspirations, making hiring efficient, seamless, and impactful. For international companies hiring in South Africa, we also provide Employer of Record (EOR) Professional Services, ensuring compliant and hassle-free workforce management. Whether you need in-office professionals, remote specialists, or fractional C-Suite leaders, RecruitMyMom is your trusted recruitment partner—helping you build a high-performing, flexible, and future-ready workforce.