
safiya mahmood hussain
Virtual assistant/Administration
PERSONAL DETAILS
Surname : Mahmood Hussain
First Name Safiya
Date of Birth : 03/10/85
Sex : Female
Marital Status : Married
Nationality : South African
Driver’s License : Yes
Home Language : English
EDUCATIONAL QUALIFICATIONS
School : Crescent Girls ‘High School
Period Attended : 1999 – 2003
Highest Std. : Matriculation with Exemption
(Distinction pass)
Subjects SYMBOLS
English C
Afrikaans A
Mathematics A
Biology B
Geography A
Accounting B
Arabic A
Islamic Studies A
PRIZES AND AWARDS
Various awards and participation in Olympiads excelling in Geography, Sciences, Art and Arabic.
Awards received for excellent academic record.
HIGHER EDUCATION
University Attended : University of Kwa-Zulu Natal
Period Attended : 2004 – 2005, 2007 – 2009
Degree : B.Sc Microbial Biotechnology – 15 modules
completed
Modules Studied : SFC101 – Science Foundation Chemistry
SFP101 – Science Foundation Physics
SFC102 – Science Foundation Chemistry
SFP102 – Science Foundation Physics
BIOL101 – Introductory Biology
ZOOLOGY112 – Introduction to Animal Physiology
ZOOLOGY114 – Parasitology and the Environment
CHEMISTRY110 – General Principles of Chemistry
CHEMISTRY120 – Chemical Reactivity
PHYSICS131 – Introductory Physics for Life Sciences &
Agriculture
MATH133 – Mathematics and Statistics for Natural
Sciences
BIMI120 – Introductory Biochemistry and
Microbiology
MICR213 – Bacteriology
BIOCHEMISTRY201 – Introduction to Biomolecules
CHEM220 – Organic Chemistry
WORK EXPERIENCE
1)EMPLOYER: DR. S.E RAWAT
Duration: 01/09/08 – 28/02/09
Position Held: Receptionist – Including dispensary
Contact Details:
· Surgery Tel Number – (031) 208 2030
· Mobile – 083 668 2007
Duties included:
– Management of files daily.
– Diary management.
– Screening of telephone calls.
– Collecting and keeping record of cash fees for each day.
– Dispensing of medication as per doctors’ orders.
– Nebulizing patients and assisting with sutures.
– Medical aid.
– Use of photocopier, scanner and printer.
– Ordering of medication and supplies.
– Updating and maintaining patient information.
2) EMPLOYER: SANHA (South African National Halaal Authority)
Duration: 1/06/11 -30/11/12
Position Held: Personal Assistant to Public Relations Officer
Contact Details: Ebi Lockhat
· Tel Number: (031) 207 5768
· Mobile: 083 777 0121
Duties included:
– Correspondence and email management daily.
– Manage Public Relations Officer’s (PRO) diary and messaging.
– Arrange meetings with clients, board members as well as colleagues.
– Manage all files, publications and magazines. Ensure all information is in correct order, maintained in an immaculate condition and updated regularly.
– Use of photocopier, scanner and printer.
– Deal with consumer queries within jurisdiction or forward it to the relevant department.
– Assist with preparing reports for the Public Relations Officer to present to the Management and Executive Committees.
– Minute taking for staff, board and other meetings as well as following up on tasks.
– Assist with organizing Exhibitions, Conferences, Annual General Meetings and Outreach Programmes – (sending out invites, press releases, publicizing events, etc). Events included the Africa Big Seven, International trade fairs, Malaysian Palm Oil Trade Fair and Seminar 2011, SANHA Conference 2012, etc.
-Sending out correspondences, advertising material and marketing letters.
-Arrangement of adverts to go out in newspapers and magazines. Articles featured in Your Business Magazine, Butcher/Baker, Islam Today publications.
-Assist the PRO with preparation of documentation for presentations.
– Assist the PRO with research and relevant articles for interviews held with radio stations, newspapers and magazines.
-Assist with adjustments and additions for the SANHA website. Introduction of a recipe column.
-Building a database of email addresses to which publications and other information are delivered.
-Building a database for which marketing letters are delivered.
– Press releases and statements regarding the latest Halaal issues sent out to newspapers, radio stations, magazines, etc. Building a database of these newspapers, magazines and radio stations.
– Assist with electronic publications such as e Bulletin, Flash News etc which includes researching articles, typing and laying out of articles, liaising with the web master
– Compilation of monthly statistical reports.
3) BASH SUSPENDED SLABING/BASH CONSTRUCTION
Duration: 12/01/2013 – 15/08/2016
Position Held: Office Manager
Contact Details: Mr. S Khan
Mobile: 082 806 1310
Duties included:
-Sorting mail, answering phones, taking messages and following up with customers.
-Diary and schedule management.
-Organize meetings, arrange travel, manage records and monitor expenses.
– Filing, copying, scanning, ordering supplies and overseeing supply reordering.
-Ensuring that project contracts and bids are complete and filed on time.
-Coordinate with project manager to review all projects and maintain estimates and track all invoices and work orders.
-Document all construction activities, evaluate progress of all projects, monitor all ad hoc requests, participate in various construction progress meetings and maintain records for all construction procedures.
4) SAFWA IMPORT AND EXPORT PTY LTD
Duration: 01/03/2017 – 01/04/2023
Position Held: Virtual Administrator
Contact Details: Mr. S Khan
Mobile: 082 806 1310
Duties included:
-Manage schedule.
-Arrange and confirm meetings.
-Call or email reminders.
-Keep contacts up-to-date.
-Liaise with clients via email or telephone.
-Type up meeting minutes.
-Email management.
-Create documents.
-Arrange and confirm appointments.
-Research of companies and products.
-Social Media management.
INTERESTS
-Fictional and non-fictional novels.
-Painting and drawing.
-Engaging in humanitarian causes and helping with charities.
-Running/walking.
SKILLS/PERSONAL ATTRIBUTES
-Excellent interpersonal skills.
– Neat and tidy in appearance as well as office work at all times.
– Friendly, calm and positive temperament.
– Computer literate (MS Office including Word, PowerPoint, Excel, Outlook).
– Efficient, adapt well to new environments and able to work independently as well as in a team.
– Vibrant, intelligent and innovative personality, eager and quick to learn.
– Keen to face challenges.
– Reliable and not afraid to lend a hand to others when in need.
– Excellent client liaison skills and customer service focused.
– Highly organised, responsible and professional manner.
– Extremely dependable.
– Creative thinker.
– Hard working, decisive and determined to do my best.
– Completion of all tasks handed to me with the highest of standards.