Lucy Mc Killop

Virtual Executive Assistant

Virtual Executive Assistant (current position)
Legal Transcription
Proofreading & Formatting
Copy-editing & Writing
Pro Canva Graphic Designing
EDMS Control

Center Assistant
Secretarial assistance (Composing spread sheets, letters and filing),
Transport Liaison (transporting children to school),
Parcel Collections (Medical),
Center Administration assistance – receiving and counting goods (donations)
Assisting at the Skill Center (Children’s homework and Projects),
Purchasing for the Centre (groceries, stationary and needed items for the
children)

Company Secretary & Administrator
Administration,
Debtors & Creditors,
Accounting – Quotation, Invoicing and Statements,
Debt Collection,
Client Liaison.

Branch Administrator
Syspro system (accounting): –
Allocating card and cash payments,
Allocating EFT payments,
Journals,
Matching payments with invoicing.

Allocation of EFT payments from bank statements for 3 branches,
Reconciliation for 2 branches,
Preparation of counter sales and daily cash-up slips for Head Office,
Submitting adjustment / corrections / refunds for 3 branches,
Internal and client request for POD’s and Invoices,
Outstanding COD’s (invoice payments) for 3 branches,
Filing and record keeping of 3 Counter Salesmen and 1 Rep invoices/ POD,
Petty Cash and Coinage / float box for counter sales,
Attendance to bank to exchange change for counter sales,
Attendance of office groceries and cleaning supplies,
Export (capturing paperwork) – Swaziland
(Working with CN2 and SAD500+ASYCUDA border paper),
Filing of all important legal and process documents of the branch.

Bookkeeper / Executive Assistant
Personal Assistant to Managing Director,
Assistant to Executive Director,
Bookkeeper Pastel Partner & Pastel Express:
Financial Reports & Statements,
Loading all payment (invoices, claims and salaries) on ABSA Bank app for
authorization by MD (daily),
Downloading bank statements from ASBA Bank app for processing (daily),
Processing payments and customer receipts from Bank statements (daily),
Processing Managements’ credit cards (monthly),
Bank reconciliation,
Petty Cash,
Generate invoices: Suppliers, Customer recurring invoices,
Quotations, Credit Notes, Suppliers’ debit notes,
Document control – Suppliers’ payment and Customer recurring spread sheets,
Reports – detailed ledgers, statement of accounts,
Reports – Income statements, Balance sheets and VAT reports,
General Journals (allocating and corrections) and Customer Journals (write off
bad debts),
Processing Payroll Journals,
Creating new client accounts and updating client information (Pastel), Creditors
and Debtors.
Debt Collecting – age analysis,
Assisting and scheduling – flight bookings, accommodations, car rentals, travel
arrangements,
General accounting administration and queries (daily),
Assisting training department – generating Essential Wilderness First Aid
Program Competency Level 1 Certificates,
Collecting medical supplies,
Delivery of medical supplies – Town trip and courier services –
POSTNET Suite,
Sage Accounting online – downloading customer invoices for processing,
Amending and binding Business Contracts,
HR administration and record keeping of personnel file

Legal Secretary / Office Manager
Personal Assistant to Director,
Handling diary, creating new client accounts, and inserting daily fees on AJS
system,
Assisting with legal documentation, creating arch lever files in preparation for
Court cases or consultations,
Typing of correspondence and legal documents,
Briefing Counsel, index, and paginating,
Case research on Juta’s website,
Dictaphone,
Assisting candidate Attorney with correspondence, client liaison and drafting
documents regarding Water Rights.
Office Manager:
Manage office stationary and refreshments,
Handling client queries,
Handling suppliers of the office equipment, telecommunication, and Internet,
Marketing and advertising.
Finance/ Bookkeeper:
Insert/ capture all disbursements, payments, and receipts,
Invoicing and reconciliation,
Created new electronic and filing system for Accounts Department,
Debtors, creditors, petty cash, and account queries.
HR Assistant:
Filing and record keeping of the firm’s Personnel files,
Organizing team building events and functions,
Performance Reports,
Organizing team building events and year-end functions.

Project Assistant/ Coordinator (SAFEmine Collision Avoidance System)
Prepare and amend PowerPoint presentations for department meetings,
Review and organizing project activities for compliance with procedures &
standards,
Managed data security, software & license control (SAFEmine),
Generating quotations and data entering on SAP (daily),
Assist with business tenders/ proposals for new potential clients,
Set up & manage support functions covering:
Planning, tracking, reporting, quality, management & internal communication
Produces consolidated reporting to Project Board, including:
Milestone summary, key issues, risk, benefits, and summary of costs incurred.
Establishes standards, tools & procedures for use on project, including:
Issues, risks, change and information management.
Scheduling Project meetings and taking minutes.

Legal Secretary
Personal Assistant,
Switchboard and client liaison,
Handling dairies, scheduling consultations, flights, and accommodation,
Creating new client accounts on Lexpro,
Record keeping and filing of personal accounts and client matters,
Dictaphone,

Draft and preparation of all High and Magistrates Litigation documents,
Draft letters and correspondences (sheriff, correspondents, counsel, opponents,
and clients),
Handling office stationary and refreshments,
Bookkeeping – invoicing and statements.

Legal Secretary (Magistrate and High Courts)
Personal Assistant,
Dairies, scheduling consultations, flights, and accommodation,
Creating new client accounts and entering daily fees on AJS System,
Dictaphone,
Deed searches (WinDeed, LexisNexis and CIPRO),
Manage firm’s stationary,
Composing business presentations for meetings,
Assisting Candidate Attorneys, Brendon Fraser, and Karin van Tonder with daily
administration and secretarial tasks,
Client liaison