Bianca Ellis

Executive/Personal Assistant/Virtual Assistant

PREVIOUS WORK EXPERIENCE:

Work Attended: InteroData (05 July 2016 – current) (was retrenched in June 2020 due to Covid but asked to come back in 2021)
Contact Person/s: Rebecca Sholtz – 073 319 3676
Position Held: Data-capturer/Data Administrator
Responsibilities: Capture information on company programmes as required, i.e. bank statements of NGO’s, donations received from donors via donor forms, new donor details loaded to the database; capturing of details on company database with regards to different NGO organisations, assisting staff with data-capturing where applicable. (The company deals in Data-Management for NGO’s within South Africa and we as the staff capture all the relevant information)

Work Attended: Beith Process Natal (Pty) Ltd (15 September 2014 – 29 February 2016)
Contact Person/s: HR – Brendon Anderson – 031 701 0211
Title Held: Reception/Debtors Controller
Responsibilities: Answering of switchboard and putting relevant clients through to relevant people, Assisting HR Manageress with Debtors Control – calling up and emailing customers asking for outstanding payments; allocating payments that have come in on Pastel and keeping record of incoming payments; allocating inter-company transfers on Pastel, Capturing of Invoices on Pastel, Keeping record of Sales Figures, Keeping track of the attendance register on a daily basis, Keeping track of leave taken and leave & sick leave records, Capturing of Supplier Invoices on Pastel, Assisting clients with sending of statements and invoices as requested, General Admin Tasks such as filing, sending of faxes, copying; Petty Cash and allocation monthly on Pastel, Assisting with Stock Control by doing spreadsheet to show what stock usage was on a monthly basis, Work Ticket control via spreadsheet; Credit Control – assisting with doing creditors recons, sending recon statements to creditors after payments made, loading of supplier invoices on Pastel; Ordering of Stationery and Stock as needed – getting best prices from suppliers before ordering relevant stock; Capturing of data via General Journal on Pastel; Capturing of Standing Journal information and putting through on Pastel; Assisting HR Manageress with various duties; learning about HR in the company.

Work Attended: Tiletoria Cape Town – Durban Branch (05 August 2014 – 12 September 2014)
Contact Person/s: Craig – 031 459 0049
Title Held: Showroom Sales/Admin (temp position)
Responsibilities: Assisting on the sales floor with sales of tiles, Assisting Branch Manager with day to day tasks and admin job required, typing out of promotional documentation, general PA/Secretarial function to the Branch Manager

Work Attended: Trafalgar Properties (beginning March 2014 –30 May 2014)
Contact Person/s: Symeeria Ebrahim – 031 301 7017
Title Held: Portfolio Manager (contract position)
Responsibilities: Assisting with queries from owners & trustees of buildings; assisting with maintenance or any work that needs to be done on the buildings, going to AGM meetings; doing admin work; doing monthly reports with regards to payments that need to be done; variety of work; customer service; assisting with any queries arising for Sectional Titles and Body Corporates

Work Attended: Easy Holidays (beginning September 2012 – end February 2014)
Contact Person/s: Cornelia Engelbrecht (HR Department) – 031 3244000
Title Held: Personal Assistant to Director and Asset/Unit Manager (for units owned by the company)
Responsibilities: Assisting in all duties pertaining to the Director, assisting other staff with all relevant work needing to be done, filing of correspondence, setting up meetings, diary management, travel arrangements, car bookings, reading and responding to emails, preparing correspondence, answering and screening of calls, liaising with staff and clients, research on internet, typing of documents, stationery ordering, keeping track of building maintenance for head office and other branches, assisting branches with sales deck stock required, ordering of sales deck stock required and maintaining stock so there is always enough, going to branches to do spot checks and stock take, doing any miscellaneous tasks that are needed for the Director or pertaining to the Director and any companies he might be involved with, going to units that have been bought for timeshare purposes and making sure they are up to scratch and that the stock for the unit is still as it should be, doing inventory for the units every 4 to 6 weeks, liaising with the resorts to make sure that the units are in order, purchasing stock for the units and making sure the units
are in good order for clients to use; doing of OPC Wages calculations before payments get made, doing calculations of gifting that needs to be charged for to OPC and Consultants, keeping track of OPC days off; doing champagne and gifting stock recon on a weekly basis.

Other Information/Titles Held:

RDC, Bedfordview – Export Administrator (April 2012 – August 2012)
Big Dutchman, Edenvale – Girl Friday (temp position) (February 2012)
Dunns Stores (Pty) Ltd, Midrand – Buyers Assistant – Ladieswear (25 Janurary 2010 – 9 April 2010) (retrenchments)
SSS Secretarial Services, Alberton – PA/Secretary (June 2008 – October 2009) (part-time position)
Auto and Truck Tyres, Wadeville – Sales Secretary (October 2007 – December 2007) (contract position)
Glass Corporation, Alrode – Receptionist and Sales (September 2007) (temp position)
Fantasia Promotions and Modelling Academy – Modelling Teacher (July 2007 – August 2007) (temp position)
Worxspace Design Projects, Kensington Jhb – Office Assistant (May 2007 – July 2007) (temp position)
Comair Ltd – Air Hostess/Cabin Attendant (August 2006 – December 2006) (medically boarded from hostessing)
Vodacom (Pty) Ltd – Receptionist (April 2006 – May 2006) (temp position)
Unikem, Westmead – Receptionist/Secretary (March 2006) (temp position)
GMC Demolishers & GMC Earthworks, Avoca – Personal Assistant to Directors and Office Manager (June 2004 – February 2006) (retrenched)
Campbell Attorneys – Secretary (March 2004 – May 2004) (contract position)
Northern Park Primary School, PMB – School Secretary and Assistant to Financial Secretary (August 2003 – February 2004) (relocated to Durban)
Synergy Management and Finance, PMB – Personal Assistant to General Manager (April 2003 – July 2003) (contract position)
Kramp South Africa, Howick – Sales Administrator (January 2002 – February 2003)
Fisher Hoffman Sithole, Benoni – Receptionist and Administrator (January 2001 – November 2001) (relocated to Pietermaritzburg)