Angelique Phillips

Office/Finance Administrator

Angelique Charlene

Phillips

Experience

Bumbo International Pty Ltd – Creditors and Payroll Administrator

18 May 2022 – current

Creditors Duties includes.

Capturing all supplier invoices for Jonibach Pty Ltd and Bumbo Int Pty Ltd on SAP

Perform supplier reconciliations in preparing requisitions for payments.

Reconcile purchase orders to invoices.

Ensure that all invoices and supporting documentation is complete and approved.

Ensure invoices are accurately captured on SAP daily from all supporting documentation supplied by the Procurement department.

Ensure that all invoices and supporting documentation is complete and approved.

Follow up on all open orders.

Follow up on supplier credit notes and capture it timeously.

Liaise with suppliers on queries.

Reconcile and ensure all supplier statements and accounts balance on a monthly basis.

Ensure all creditors are paid accurately and timeously.

Receive and check all payment requisitions.

Load payments on the online banking system (ABSA) – Bumbo and Jonibach

Ensure that the banking details on supplier invoices match that of the creditor being paid.

Respond to all queries relating to payments.

Perform monthly supplier reconciliations to support all payments to approved suppliers.

Deal with queries from creditors and procurement regarding payments.

Load new creditors on the online ABSA and SAP.

Provide monthly creditors age analysis for review.

Bank statement reconciliation – Jonibach, Bumbo and Buitendag holdings

Fleet statement capturing (Jonibach and Bumbo)

Age Analysis – monthly

Assisting the finance team with any administration they need assistance with.

Capturing and loading payment on the bank for approved staff travel claims.

Capturing and loading payment on the bank for approved staff subsistence claims.

Petty cash
Assisting financial team with reporting and administration

Filing – Fridays – (scanning all invoices and saving it on finance drive and filing hard copies in files)

Reception relief

Company Vodacom account management (JNB, BDSA

Staff Queries

New contracts

Management of current contracts

Sim card problems

Sim Swops

Handset problems

Company Insurance management (BIP, JNB, BDSA)

First point of contact when it comes to New purchases of electronic devices (Cell phones, laptops, cameras etc)

Damaged, faulty, or broken devices

Movement of any device (from one person to another)

Keeping track of all company electronic devices on a spreadsheet to ensure we keep track of who has what devices, movement tracking and ensuring that all devices are registered/updated with the underwriters for insurance purposes.

New add ons to policies.

Removals of items on the policy

Manage accident claims.

Liaising with all service providers/assessors for claims

Manage all claims.

Reconcile insured items sheets.

Liaise with the broker with all insurance related queries.

 

Payroll Responsibilities and Duties

Prepare and capture payrolls on Sage for all employees.

Gather all payroll related data.

Review and calculate timesheets data and hours worked.

Ensure all timesheets and payroll related invoices are signed off by the HR and Finance manager.

Calculate salaries, and overtime sheets.

Create and run salary sheets and reports.

Loading and payment of all approve staff claims and subsistence payments.

Manage, maintain, and update payroll related data.

Update salary sheets and schedules.

Answer and clarify employees on payroll related inquiries.

Submit payroll reports and sheets on time to the finance department.

Assist HR Manager in processing payrolls of new hires or terminated ones.

Email all payslips to employees.

All new/current employees to sign for all electronic equipment and records to be kept up to date.

Work hand in hand with HR manager

UIF Submission

Filing – Fridays

 

Agri Protein Technologies Pty Ltd – Payroll and HRIS Administrator

29 October 2019 – 11 September 2020 (11 months)

Duties includes

Office Administration, Minute taking, Filing, Coordinating meetings and Office communications, Report Typing, Assists in planning and arranging events, including organising catering, Payroll Processing and Administration, Processing of all payroll information, Ensure that all information on the payroll system is correct, Auditing of payroll information and correction made to ensure accurate data, Capturing of leave and accurate record keeping, Payspace and HRIS Management and administration, Ensure the systems are untilised optimally, Identify areas of improvement, System Administration and Monthly Reporting applicable to all HR Functionality including but not limited to:  Employment Equity data, Training and development data, Performance Management, Absenteeism, Disciplinary Procedures, Administration of the Pension Fund, Responsible to ensure that the company org chart system in updated monthly, Sending leave reports to Managers on a monthly basis highlighting staff with high leave balances and monitoring of staff leave, UIF and WCA Administration, claims submission and reporting, Administration and Management of all payroll relating processors inclusive but not limited to loan applications,

Responsible to ensure that access cards are printed for all staff and managed accordingly, Management and administration of the time and attendance system, Responsible for the HR filing system: Electronic Filing System, Original Hard Copy documents, Manage the HR Helpdesk functionality (ESS, Access Cards etc), Provide assistance to staff and managers on payroll queries, Ensure positions are placed on notice board and ensure the notice board is always updated with new information, Criminal checks completed, Typing of HR letters, Provide support to HR Team, Recruitment/Reference checks, Provide assistance with HR Events, Projects and adhoc tasks, Draft procedures relating the HR administration, SOP and payroll, Identify areas of improvement in relation the payroll and HRIS system as well as HR data management and HR reporting.

Retrenched  (company closed)

 

 

 

First Fit Shopfitters – HR Manager and full Payroll function

01 February 2019 to 15 October 2019 (8 months)

Duties Includes

Capture daily time sheets, Creating bi-weekly timesheets, Assess and query clock in hours against timesheet , Follow up on overtime hours, Full Payroll Function (Sage) – Managing the bi-weekly pay run’s and payslips, Weekly wages for CPT and JHB casuals, Monthly staff benefit returns calculation and submission to the Bargaining councils (BIBC), Provide support to supervisors and management surrounding human resources issues , Responsible for assisting the with operational activities, recruitment, orientation, data management, and support., Creating and Posting of job descriptions, Reviewing CV’s, Recruiting and staffing, interviewing applicants and following up, Company Policy development and documentation, employment standards, and operational guidelines, Providing advice to staff and supervisors on policy, rules, and business practices. Responsible for providing induction training to new staff, informing them about policy, organizational structure, workplace code of conduct, and other relevant information, Performance management and improvement systems; Employment and compliance with regulatory concerns regarding employees; Employee onboarding, development, needs assessment, and training; Employee relations

Company employee communication; Employee safety, welfare, wellness, and health; Employee services and counseling., Report on absentees’ Record and report on trends, Implement leave templates, Revise contracts, Preparation of new employee contracts and registration with the BIBC, Ensure staff information and dates are in line with BIBC and Furniture Bargaining council (JHB) dates and benefits, Facilitate hearings and Union Meetings, Deal with Unions, Bargaining Councils and Shop Stewards, Staff IOD administration and submission

Compensation and benefits administration, Following up on Workman’s Compensation Claims, Coordinating Health and Safety administration and procedures, issuing staff PPE
Better job opportunity

 

Cape Digital Solutions – Office Manager

01 August 2018 to 31 October 2018 (3 months)

Duties Includes

Reception, General Administration, IT troubleshooting, All Adhoc duties, Staff Attendance, Salaries, Debtors aaccount collection, Debtors invoicing and statements, Creditors Payments, Bank account reconciliation, Petty cash Management, EasyFile IRP5 submissions, SARS efiling PAYE submissions, SARS efiling VAT submissions, Stationery , Staff Welfare, Ordering and maintaining office supplies

Retrenched

 

EOH SBT (Pty) Ltd) – Office Administrator / Receptionist
20 November 2017 to 31 July 2018 (8 months)

Duties Includes
Switchboard, General Administration, All Adhoc duties, Reporting on Exel and prepare presentations on Powerpoint, IT troubleshooting, Maintenance of Office equipment, Staff Attendance, Payroll – Hr Administration, Updating CRM

Retrenched

ITS Technologies (EOH SBT (Pty) Ltd) – Office and HR Administrator / Receptionist
03 December 2012 to 31st May 2016

Duties Includes
Switchboard, General Administration, Staff Attendance, Staff Timesheets & petrol claims, Overtime forms, ITS Management System, Assistance with the compilation of tenders & compiling manuals, Management of kitchen stock, Housekeeping and Appearance, Creditors (following up on invoices) and GRN’s on Pastel, Payroll and HR administration, Events planning and co-ordination

Retrenched

 

Signal Branding – Office Manager and Personal Assistant to Managing Director

18 April 2012 to 30 October 2012 (7 months)

Duties Includes

Organise and Supervise all of the administrative activities, Carry out a range of administrative and IT-related tasks, Overseeing the work and performance of other staff, Managing filing systems, keeping the electronic file structure organized as well as the filing system of printed files in folder, Developing and implementing new administrative systems, such as record management, job planning and workflow processes, Recording office expenditure and managing the budget; keeping track of petty cash, Attending  Management financial planning / strategy meetings, Organizing the office layout and maintaining supplies of stationery and equipment; Keeping track of and ordering stock, including imported stock, (vinyl’s, ink and related material), Managing import of stock, Maintaining the condition of the office equipment and arranging for necessary repairs; Reports for senior management and creation of PowerPoint presentations; Responding to customer enquiries and complaints; Reviewing and updating health and safety policies and ensuring they are observed; Arranging regular testing for electrical equipment and safety devices; Attending conferences and training, Making national and international travel arrangements and bookings, PA tasks in support for managing director: managing calendar, managing appointments, phone calls, Errands to bank, post office, near suppliers, Administrative support for the sales representative, Administrative support for CEO in Germany when he is in Cape Town, Capturing of data, contacts, Sales  –  External and Internal

Company closed down

 

CCI (Competitive Capabilities International) – DTP Layout Specialist

June 2010 till 30 December 2011 (1 year 6 month)

Duties Includes

DTP layout of documents (Word and PowerPoint), Fixing all corrections on documents received back from QC department, Ordering office furniture, Maintenance of office equipment, Responsible for all courier needs, Relieving receptionist, Planning and co coordinating all staff functions and events, Sourcing venues / visiting venues, Planning event and budgeting, Sourcing caterers and bar requirements, Setting up Guest lists, Setting up the venue and tables, Sitting in client meetings, Purchasing of Décor, Hosting events, Administration / invoicing, All rounder

Contract ended

 

All Office Equipment – Personal Assistant / Secretary /Typist

17 April 2006 – 01 February 2010 (3 year 10months)

Duties Includes

PA to Sales Director, All Adhoc duties, General secretary to 14 consultants, Typing of documentation for Financial and Sales Director and all managers, Typing of quotations in Accpac for all external sales consultants (14 consultants), Capturing data/quotes in accounting programme called ACCPAC and formatting quotes in Excel, Typing of Proforma and Tax invoices as well as credit notes for our financial department, Ordering and monitoring of all stationery for the company and maintenance of office equipment, Filing, Handling queries received via email or telephone from clients or consultants

Resigned  – To look after my babies

 

Bags Direct – Receptionist / Shipping Assistant

01 June 2004 – 14 April 2006 (1 Year 9months)

Duties Includes

Switchboard, Meet and Greet walk in clients, Filing, IT Troubleshooting,

Dictation, Ordering Stationery, Invoicing Orders (Accpac), All Admin, Typing and email correspondence for Managing Director, General Administration, Screening telephone calls, enquiries and requests, and handling them when appropriate, Dealing with correspondence, Dealing with incoming emails, faxes and post, Responsible for all courier needs, Corresponding with overseas suppliers, Placing orders with the overseas suppliers, Tracking and Tracing Shipments, Clearing Shipments, Bonding Shipments, Liaising with Clearing Agents

Contract ended

 

Magna Mirrors – Receptionist

January 2002 – 30 March 2004 (2 years 3 months)

Duties Included
Distribution of Incoming Mail, Answering Switchboard, Dealing with the Courier Services, Filing for the General Manager, Typing for all Managers, Typing of Management Reports, Responsible for Maintenance of all Office Equipment, Responsible for Attendance Register, Assisting the Creditors Clerk with Costings

Resigned – Plans to go overseas

 

Cape of Good Hope Bank – Teller
04 January 2001 – 31 December 2001 (1 year)

Duties Included
Assisting walk in Clients, Enquiries, General Teller Duties (handling of cash), Selling Investments and Home Loans, Monitoring Clients accounts and loading contracts, Ordering, receiving, Checking, Counting and Bundling of Bulk cash received from the SA Reserve Bank

Temp assignment – Bank closed and merged with Nedbank

Education
Buren High School, Cape Town, Western Cape – 1995 – 1999 (matriculated)

Courses Completed

Old Mutual Pinelands –  Leadership Course

Prestige College –  Pastel Accounting Course – Pastel Accounting 4.1

Landmark International – Computer Literacy – Word Perfect 5.1Lotus 1-2-3

UCT Graduate School of Business – MS Office

CS Holdings – MS Office – Excel, Word, Outlook

COGH Bank in-house – Teller Course

Magna Mirrors in-house – Quality Awareness Training, Environmental Awareness Training

IT Business College – MS Office 2000 – Excel, Word, Access, Outlook, Powerpoint, Internet, Pastel Accounting Version 5

New Horizons – Office 2010 New Features- Word and Powerpoint

References
All Office Equipment – Mr Graham Lowe, Sales Director
Cell:  082 781 9996
Signal Branding Pty Ltd – Mr Peter Schaupp, Managing Director

Cell : 076 547 9547 – Tel :  021 462 5750
EOH SBT Pty Ltd – Mr Zubair Patel (JHB), Operations Manager

Tel :  087 405 4650 ext 4650 – Cell : 083 500 7675

Mr Shaun Thomas (CPT) – Projects Manager

Tel :  021 551 8097 Cell : 072 056 5986
Cape Digital Solutions – Mr Alex Romanov, Owner

Tel :  021 551 3517 – Cell :083 250 7512
First Fit Shopfitters – Mr Clarence Sauls, Manager
Cell:  071 8953287
AgriProtein Technologies – Mr Sydney Daniel Oosthuizen, Projects Manager

Cell: 067 100 1211

Mrs Olivia Erispe – Hr Manager

Cell:  071 333 1542

27 Visser Close

Tuscany Glen, Blue Downs,

7100

0769137483

[email protected]