Personal Assistant to the CEO and Office Manager Chain Commerce SA | 2018 – 30 April 2023 (in office 3 years, remote 2 years – (retrenched)
Skills required: Understanding workflow and administrative processes, Understanding accounting processes, Time management, People management, People skills, Coordinating and planning, Organised and focused, Keeping calm under pressure, Attention to detail, Problem solving, Confidentiality, Independent remote working
Tasks include: Procurement of contractors and resources, Management and co-ordination of renovation projects, Coordinating contractors and contract workers, Coordinating meetings, Coordinating deliveries, Liaising with customers, suppliers, and contractors, Setting up and maintaining filing systems (digital and manual), Coordination of functions, Weekly dashboards, Travel arrangements and planning, Set up and maintaining Excel spreadsheets, Correspondence management, Bookkeeping, Annual Fasset grant submissions, Contract renewals and tracking, Credit card reconciliations, Coordinating Office Reinstatements, Stock management, Coordinating office moves, Tracking supplier invoices, Petty cash management
Virtual and In-Office Assistant
Self Employed | 2014- 2018
I started working as a Virtual Assistant in 2014 and was doing work for 7 clients by the end of 2015. All of my clients stayed with me until I started full time employment in 2018. Two clients remain with me until the current date.
Stargate Resources (Pty) Ltd – Solar Energy and Water Purification Designers (2015 to present day). Tasks: preparing monthly and annual accounts for auditors.
Designbank – Freelance Project Manager (2015 to present day). Tasks: project administration, administration management, invoicing and preparing VAT and provisional tax for the accountant.
Living Harmony – Pilates Studio (2014 – 2018 – owner passed away). Tasks: bookkeeping and administration
Turnbuckle Technologies (Pty) Ltd – Information Technology and Design (2015 – 2018). Tasks: project management, administration management, bookkeeping, personnel management, time keeping, customer liaison, office management, ordering, user testing.
Magna Capital (Pty) Ltd – Investment Company (2017 – 2018 – the company dissolved). Tasks: preparing monthly and annual accounts for auditors
S&P Dow Jones Indices – Ratings Agency (2016 – 2018) Tasks: function assistance, t-shirt design
Duraweld Plastics cc– Manufacture of Plastic Promotional Items (2014 – 2017 – business changed ownership). Tasks: maintaining their website and creating marketing e- mails.
National Diploma in Hotel Management at Technikon Witwatersrand
15 February 2018/30 April 2023
Executive Assistant and Office Manager at Chain Commerce SA Pty Ltd
Reason for leaving: retrenchment. Of the 5 years at this company, I worked 3 years in office and 2 years remotely
2014 / 15 February 2018
Virtual and on-site operations assistant at Andrea Steel/self employed
I was assisting 5 clients at the time I made the move to permanent employment. I was able to continue assisting two clients until this current date.
Sales and Marketing at Duraweld Plastics Pty Ltd
Personal Assistant To MD at Knorr Bremse SA Pty Ltd
2003 - 2013
Part-Time Personal Assistant and Office Manager at 40 Megahertz Consulting Pty Ltd
I worked part time for personal reasons and because I was raising twins.