Website VAConnect
Location: Remote
Working Hours: Half-day support aligned to client business hours (with the potential to increase to full-day)
Primary Time Zone: UK business hours (with regular New York and Hong Kong overlap)
About the Role
Our client is seeking a highly capable Virtual Executive Assistant to provide dedicated, high-touch support to their CEO. This role requires someone who is exceptionally organised, proactive, and comfortable managing a busy inbox and calendar for a senior executive.
The ideal candidate will be confident managing the CEO’s diary and inbox end-to-end, while also being flexible enough to pick up scheduling support for other members of the senior leadership team as needed.
Key Responsibilities (includes, but not limited to):
Inbox Management
• Manage the CEO’s inbox daily, triaging and filing emails
• Flag priority items for review, ensuring nothing is missed
• Track outgoing emails awaiting replies and chase follow-ups
• Coordinate closely with the wider EA/leadership team before responding on the CEO’s behalf
Expense Management
• Review the CEO’s inbox for receipts and expense-related correspondence
• Log receipts on the account accurately, alongside all relevant supporting details
Calendar & Diary Management
• Manage the CEO’s diary end-to-end, scheduling and coordinating meetings
• Proactively manage conflicts and anticipate scheduling challenges
• Support on personal time management, including blocking out time for personal events or personal training sessions
• Take on scheduling tasks for other members of the senior leadership team as required
Key Skills & Experience
• Proven experience as an Executive Assistant or Virtual Executive Assistant supporting senior executives
• Demonstrated experience in both calendar scheduling and inbox management
• Experience logging and tracking expenses/receipts is advantageous
• Exceptional organisational and time-management skills
• Strong attention to detail and ability to anticipate needs
• Professional written communication skills
• High level of discretion and confidentiality
Ideal Candidate Traits
• Able to hit the ground running immediately, with hands-on experience in both calendar scheduling and inbox management
• Proactive, reliable, and highly organised
• Confident working with senior stakeholders across a leadership team
• Calm under pressure and solutions-oriented
• Able to manage competing priorities without things slipping through the cracks
Why This Role?
• Opportunity to support a CEO directly, with genuine scope to add value across the leadership team
• Long-term potential with a trusted client
• Fully remote role with meaningful, varied responsibility
Executive Virtual Assistant
VA Connect is a South Africa-based Managed Virtual Assistant Agency that connects skilled remote professionals with clients across the UK, US, and Australia. We specialise in placing Virtual Assistants across a range of roles — from Executive VAs (EVA) and General VAs (GVA) to Digital Marketing support and Specialist VAs (SVA) — helping businesses build reliable, cost-effective remote teams without the overhead of traditional hiring. Our end-to-end approach covers the full recruitment lifecycle: sourcing and vetting candidates, aligning skills to each client's specific job requirements, running trial tasks and simulations to validate fit, and providing ongoing coaching and performance reporting once a placement is made. The result is a managed service that takes the guesswork out of remote hiring — matching the right talent to the right role, and supporting that relationship well beyond the initial placement.