Website VAConnect
Job Title:
Online Business Manager / Executive Virtual Assistant (Part-Time, Remote)
Hours: 40 hours per month
Location: Remote (Client based in the Ireland)
About the Client
Our client is a Irish-based business owner who is a strong problem solver with a clear value system, but not naturally organised. They are looking for a proactive, highly organised Online Business Manager / Executive Virtual Assistant who can bring structure, clarity, and accountability to their day-to-day operations.
This role is ideal for someone who enjoys being the “right-hand person” — taking ownership, keeping things moving, and ensuring nothing slips through the cracks.
Role Overview
As the Online Business Manager / Executive Virtual Assistant, you will be responsible for managing inboxes, tracking tasks and actions, protecting the client’s time, and providing ongoing project updates. You will act as a gatekeeper and accountability partner, helping the client stay focused and on track while also supporting internal systems and processes.
Key Responsibilities (includes, but not limited to):
Executive & Business Support
Manage and maintain a highly organised inbox, ensuring timely responses and follow-ups
Track tasks, actions, and commitments across emails and projects
Hold the client accountable to deadlines, priorities, and agreed actions
Act as a gatekeeper by protecting the client’s diary and time
Provide regular project and task updates
Project & Systems Management
Support and manage projects (project management experience is a strong advantage)
Maintain and update CRMs such as Trello, Monday.com, or similar tools
Assist with creating and maintaining internal SOPs and processes
Support recruitment-related tasks and documentation where needed
Data & Tools
Use Excel confidently for tracking, reporting, and organisation
Leverage AI tools to improve efficiency, workflows, and outputs
Required Skills & Experience
Exceptional inbox and task management skills
Highly organised, detail-oriented, and proactive
Confident in holding a client accountable in a professional, supportive way
Strong Excel proficiency
Experience using CRMs (Trello, Monday.com, or similar)
Comfortable using AI tools in daily workflows
Strong written and verbal communication skills
Nice to Have
Project management experience
Familiarity with recruitment processes
Experience creating internal SOPs and documentation
Who This Role Is Perfect For
Someone who thrives in bringing order to complexity
A self-starter who enjoys ownership and responsibility
A natural organiser who enjoys supporting visionary or problem-solving leaders
Someone who values structure, systems, and clear communication
Online Business Manager / Executive Virtual Assistant
We are quite unique in the fact that we don’t only match skills and interests, we have a strong focus on personality as well. We know to succeed in the long term, you and your client should match in personality as well. You should get along with your new client and their team. We are a team first agency. We focus on creating a unusually tight-knit team bond, even though you are remote, you never loose the camaraderie of a supporting team. We developed our very own VAVarsity to further upskill you in aspects to help you become the one of #WorldsGreatest VA’s. The founders and directors actively coach and mentor all VA’s where you feel the need and in areas you want to improve, they are all about continued improvement, and with their vast business backgrounds they have a wealth of wisdom to share. It is all about you. #YourSuccessIsOurSuccess