Website Tradelands
Job Title: Virtual Sales Assistant (Supporting 3 Sales Reps)
Location: Remote (Working New Zealand Hours: 8:00 AM – 4:00 PM NZT)
Reports To: Sales Team / Sales Manager
Start Date: To be arranged/flexible
Employment Type: Full-Time, Remote
About Tradelands
Tradelands is a fast-paced and dynamic company that values initiative, attention to detail, and a proactive approach to work. We’re currently looking for a Virtual Sales Assistant to support three of our Sales Representatives and help streamline their day-to-day operations.
Key Responsibilities
Inbox Management: Monitor and manage inboxes for 3 sales reps, ensuring timely responses and flagging important communications.
Calendar Coordination: Manage reps’ schedules, set appointments, and ensure meetings are organized efficiently.
Sales Admin Support:
Enter sales orders into NetSuite
Create and edit quotes
Draft and prepare follow-up emails
CRM Management: Update and maintain customer records in HubSpot and NetSuite.
Daily Check-ins: Run brief daily 1-to-1 virtual meetings with each sales rep to review and structure their day.
Follow-up Coordination: Help reps stay on top of tasks, proposals, and client follow-ups.
Skills & Experience
Strong attention to detail – accuracy and thoroughness are essential.
Confident with technology and CRM tools – experience with HubSpot or NetSuite is a plus, but training will be provided.
Highly organized with excellent time management skills.
Clear and professional communication skills – both written and verbal.
Comfortable working independently and taking initiative.
Able to manage multiple tasks and priorities across multiple team members.
Ideal Candidate
A natural ‘alpha’ personality – confident, assertive, and takes ownership.
Friendly and approachable, with a team-player attitude.
Not afraid to ask questions, speak up, and suggest improvements.
Willing to learn, adaptable, and open to training and feedback.
Previous experience supporting a sales team or working in a virtual assistant/admin role is highly desirable.
What We Offer
Full training on internal tools and systems
Supportive team environment
Flexibility to work from anywhere (within NZ hours)
Opportunity to grow with a fast-paced, forward-thinking company
We look forward to your application.
Regards,
Sales Team.
Executive Sales Assistant to 3 Sales Reps
Who we are. Tradelands is your trade store of choice for the supply of specialised consumables and equipment to a wide variety of trades across New Zealand. We are 100% NZ owned, are open to the public, and of course you can buy online. We also have a dedicated trade shop in Petone, Lower Hutt where knowledgeable and friendly staff will ensure your needs are met and exceeded. Originally known as ‘Colorex Trade and Hire’ we re-branded to ‘Tradelands’ in November 2024 to better reflect our wide range of products and services we offer, whilst retaining the ‘Colorex’ brand within our painting and decorating range. As part of the Maxim NZ buying group, with members in Auckland, Christchurch and Dunedin we concentrate our focus on sourcing and supplying the very best products at the very best prices. Known for our quality products, backed up by service second to none, Tradelands has a formidable track record of getting the right products to the right person at the right time, every time.