Virtual Assistant (Design, Copywriting, Admin, Automations & Project Management)

Are you a highly organized, detail-loving, resourceful VA with a creative streak and a knack for getting things done? We’re looking for a proactive and self-motivated Virtual Assistant to support our growing team with a variety of tasks—from Canva design work to copywriting to project management and marketing automation.

This isn’t your average VA role. We need someone who:

• Thinks ahead and solves problems.
• Understands the basics of good marketing, design, and automation.
• Takes pride in crafting clean, polished work.
• Thrives on organization, follow-through, and keeping things moving forward.

Key Responsibilities

• Create graphics, PDFs, and marketing assets in Canva.
• Assist with copywriting using tools like ChatGPT, with a working knowledge of persuasive marketing writing.
• Build and maintain marketing automations, pipelines, and campaigns in Go HighLevel (GHL).
• Manage project timelines and tasks with precision, using tools like Trello, Asana, ClickUp, or Teamwork.
• Provide general admin support: document prep, scheduling, data entry.
• Format and proof documents in Word, Excel, Google Workspace (Docs, Sheets, Slides).
• Help track projects to ensure deadlines are met and nothing slips through the cracks.
• Review content and deliverables for accuracy, consistency, and attention to detail.

Skills & Requirements

• Proficient in Canva with an eye for clean, modern design.
• Strong understanding of basic copywriting principles and how to write clearly and persuasively.
• Experience with Go HighLevel (GHL): automations, CRM management, pipelines, campaigns.
• Highly organized and reliable with excellent follow-through.
• Strong proficiency with Word, Excel, Google Workspace.
• Experience with project management platforms (Teamwork preferred, but others like Asana, ClickUp, or Trello are fine).
• Excellent written and verbal communication skills. (English language)
• Comfortable taking initiative and asking questions when needed.
• Obsessed (in a good way) with details, deadlines, and making sure things do not get dropped.

Bonus Points If You:

• Have worked with law firms or professional services businesses.
• Have experience working in an Agency setting.
• Have a background in marketing or communications.
• Are comfortable with light tech troubleshooting (uploading videos, updating websites, etc.).

What You Can Expect From Us:

• Clear expectations and processes.
• Respect for your time and skills.
• A team that values collaboration, humor, and high standards.
• Flexibility, as long as deadlines are met and communication stays strong.

This Role Is For You If:

• You love making things look great and read well.
• You enjoy building smart systems and automations that make things run smoother.
• You are energized by checking things off your list and keeping projects on track.
• You take ownership and pride in your work.
• You are comfortable balancing multiple priorities without letting the little things slide.

How to Apply:
Please send:

• A brief introduction telling us why this role sounds like a fit for you.
• A portfolio of Canva designs or marketing materials you have created.
• A sample of writing you have done (email, social post, or short blog is fine).
• An example of automations you have built in GHL (or similar platforms if GHL is not your only tool).
• Your hourly rate or monthly retainer expectations.
• Confirmation of your availability (hours per week and timezone).

In the last paragraph of your email, please include the sentence:
“I’m the one you’ve been seeking.” Applications without this sentence will not be considered.

We look forward to hearing from you.

Virtual Assistant (Design, Copywriting, Admin, Automations & Project Management)