Seasoned Executive Assistant (Starting off as part-time)

About the job
Position: Seasoned Executive Assistant (starting off as a part-time role 20-25 hours)

Work Hours (Client) : at least 5 working hours that cross 08:00 - 17:00 ET. (Example: 14:00-22:00 SAST aligns perfectly with 08:00-16:00 ET.) – My mornings in particular are important so someone who can be very responsive in that time

Pay Range: $1500 – $2500 USD/month (varies based on skill set and experience level)

Location of Search: South Africa or Any Region

Work Location: REMOTE

Ideal Candidate Profile

I see my assistant as the ultimate extension of me. They protect my time, they fill in the gaps, they keep my time/attention highly leveraged on the key items that can move the business forward. In an ideal world, my assistant becomes the lever that helps me 10X the business

I Am Looking For The Following Traits

Highly Experienced: They’ve been a professional EA before — not learning on the job. This will be my first EA so I want someone who has done the role several times before. They are experienced, they can hit the ground running and also help in coaching me so I can set them up for success
Clear & direct communicator: The biggest thing I look for is are they a great communicator both verbally and written. I want someone that is a strong copywriter (they can answer email well, communicate promptly and well with guests, communicate well in internal Slack channels) – the ability to communicate at a high level will set the winning candidate apart
High attention to Detail: they hate small mistakes (spelling errors, double spaces, bad grammar). They have an extremely high care level for the small details
Calm under pressure: they are not easily flustered or panicked. Things move fast here and there is a lot happening. They must be calm, clear & organized in their thoughts
Quick: during working hours, they are fast, they are responsive
Highly organized & system thinker: they remember key items that I may have missed, they are organized and consistent everyday.
Proactive: they are always thinking one step ahead – how can we make 1% progress. They are also a proactive communicator. They mention things before it becomes a problem
Critical thinker: They know what matters vs noise — without needing constant input.
Older & woman preferred: this is not required but preferred ( I want someone who is opposite of me)

🛠 Primary Responsibilities

Own and protect Calum’s calendar (schedule, flow, energy management).
Writing: emails, internal Slack messages, social media copy
Organize Gmail inbox (tagging, filtering, drafting clean responses).
Coordinate guest bookings, studio bookings, production schedules.
Travel & events: book flights, hotels, visas; handle on‑site logistics when you record on location or host meet‑ups.
Metrics reporting: pull weekly dashboards from YouTube Studio, IG Insights, Apple Podcasts, flag anomalies and growth opportunities.
Update financial records for book-keeper
Set up and maintain Notion dashboards, internal templates, SOPs.
Repurpose Instagram content onto Twitter & YouTube posts.

Non‑negotiables

Daily overlap with U.S. Eastern Time: at least 5 working hours that cross 08:00 - 17:00 ET. (Example: 14:00-22:00 SAST aligns perfectly with 08:00-16:00 ET.) – my mornings in particular are important so someone that can be very responsive in that time
Real‑time responsiveness: urgent Slack/email pings answered in minutes; routine items cleared the same business day.

Core professional traits you called “deal‑breakers”: seasoned EA experience, crisp written & verbal communication, obsessive attention to detail, calm under pressure, fast and proactive, systems‑minded organiser, sharp critical thinker; ideally someone more mature and (optionally) female.

Seasoned Executive Assistant (Starting off as part-time)