Executive Assistant(Remote)

About the job
Role: Executive Assistant & Operations Coordinator

Location: Remote (LATAM or South Africa)

Hours: Full-time (40 hours/week) — Open to part-time for an exceptional candidate

Reporting to: Founder

The Mission: Structure, Clarity, and Momentum

We run a fast-paced education company and content brand. We are looking for a sharp, proactive Executive Assistant & Operations Coordinator to act as the central nervous system of our business.

This is not a role for a passive “task-taker.” We need a strategic partner who can manage priorities, protect the Founder’s time, and translate a fast-moving content calendar into a structured project plan. You are the type of person who sees chaos and instinctively builds a checklist to tame it.

Key Responsibilities

I. Executive Command & Scheduling

Calendar Architecture: Manage complex scheduling across multiple time zones. Own the calendar, ensuring travel, deep-work blocks, and meetings are flawlessly coordinated.
Inbox Governance: Filter and organize the Founder’s inbox, flag urgent items, draft sophisticated responses, and ensure zero balls are dropped in follow-up loops.
Meeting Support: Attend key meetings to prepare agendas, take rigorous notes, and hold the team accountable for action items.

II. Operations & Project Tracking (The “Notion” Hub)

Project Management: Build and maintain our project workspace in Notion. Turn verbal directives into task lists, track deadlines, and keep the team organized.
Follow-up Coordination: Act as the primary point of contact for partners, vendors, and podcast guests. You are a “professional nudger” who ensures everyone delivers on time.
Digital Organization: Maintain a high-standard Google Drive structure and ensure all company documentation is formatted and professional.

III. Business & CRM Support (GoHighLevel)

CRM Stewardship: Work inside GoHighLevel to tag leads, update records, and track the sales pipeline.
Lead Flow: Ensure follow-up sequences trigger correctly and prospect data is clean and actionable.

IV. Student & Content Coordination

Community Support: Handle light student/customer support messages, ensuring a high-quality experience and routing technical issues to the right person.
Content Logistics (High Value): Assist in the content production lifecycle—managing YouTube upload checklists, tracking the content calendar, and coordinating with video editors.

The Ideal Profile

Systems Thinker: You don’t just follow instructions; you create the structure. You are a “checklist” person by nature.
Proactive “Leader-Up”: You aren’t afraid to remind the Founder of a deadline or suggest a more efficient workflow.
Technical Aptitude: Power user of Notion and Google Workspace. Either know GoHighLevel or have the tech-fluency to master it quickly.
Elite Communication: Your written English is flawless and sophisticated. You can represent the brand to high-level partners and students alike.
Fast-Paced Professional: You thrive in an environment where things move quickly and priorities shift.

Executive Assistant(Remote)