Project & Marketing Operations Manager

About the job
Position: Project & Marketing Operations Manager – 14864

Work Hours (Client): 8 AM-5 PM, Eastern Standard Time

Role Overview

The client is upgrading a hands-on “task executor” role into a project-owning, outcomes-driven operator who can run the end-to-end workflow for product launches and Meta creative production. You’ll coordinate a 4-5 person pod (copy, design, video, approvals, and media buying), keep timelines tight, and ensure every asset is ready for deployment—with a focus on building ads in Meta (Ads Manager placement, formats, specs), not day-to-day media buying/optimization.

This is a fast-moving startup environment; the client needs a self-directed learner who embraces change, brings marketing judgment, and sweats the details.

What Success Looks Like (Key Outcomes)

On-time launches: 95%+ of planned campaigns launch on or before the committed date.
Right-first-time assets: <2% rework due to specs/QA errors across formats (feed, Reels, Stories).
Predictable throughput: 8-12 net-new Meta ad variants shipped per week per product line (or agreed target).
Frictionless handoffs: Clear briefs, version control, and approvals that keep the pod unblocked.
Cycle-time improvement: 20-30% reduction in brief-to-publish lead time within first 90 days.
Documentation: Up-to-date SOPs, checklists, and trackers that anyone can follow.

Core Responsibilities

Project Management for Launches: Build backwards timelines, run standups, manage dependencies, and drive execution across copy/design/video/approvals/media buyer.
Meta Ads Production (Build, Not Buy):
Translate briefs into proper Meta ad builds (placements, specs, objectives, destinations).
Own asset QA, naming conventions, UTM hygiene, and compliance checks.
Coordinate with the media buyer for budgets, audiences, and post-launch learnings.
Workflow & QA: Maintain kanban/Asana (or equivalent), enforce checklists, and ensure error-free publishes.
Cross-Team Communication: Keep stakeholders current on status, risks, and decisions; lead approvals efficiently.
SOPs & Continuous Improvement: Create/refine playbooks for repeatable quality and speed.
Metrics & Reporting: Track throughput, cycle time, rework rate, launched variants, and on-time delivery.

Required Experience & Skills

Marketing background with strong understanding of creative-to-performance workflows.
Hands-on Meta experience specifically in ad building/trafficking (Ads Manager) across placements and formats.
Project management for creative/launch workflows; comfortable coordinating 4-5 contributors with minimal oversight.
Detail-orientation & QA rigor (file specs, character limits, safe zones, subtitles, brand/legal checks).
Self-directed learner who thrives amid frequent changes and rapid iteration.
Excellent English (written & spoken) and strong cultural fit for a collaborative, accountable team.
Tools: Comfortable with project trackers (Asana/Jira/Trello), Google Workspace, and Meta Ads Manager.

Nice to Have

Exposure to motion/graphics pipelines and collaborating with designers/editors.
Familiarity with UTM strategy, creative naming taxonomies, and light analytics reads.
Experience in DTC/e-commerce or subscription offers.
Basic familiarity with other paid channels (TikTok, YouTube, LinkedIn) is a plus.

Project & Marketing Operations Manager