Operations Associate

About the job
Work Directly with C-Suite Executives & Entrepreneurs Abroad – Remotely

If you’re a proactive, highly organized, and ambitious individual, this role will provide exposure to high-level decision-making and open doors to future career growth in business operations, project management, and beyond.

About The Role

As an Operations Associate, you will provide high-level administrative support while actively participating in projects that shape the company’s success. You will manage schedules, coordinate travel, handle expense reports, assist in operations, and contribute to initiatives that leverage your skills and interests.

Key Responsibilities

Manage day-to-day operations in Asana, ensuring visibility and accountability across teams.
Assist with the transition from Yardi to AppFolio during a company-wide software migration (no prior AppFolio experience required, but must be tech-savvy and adaptable).
Handle executive calendar management, scheduling, and inbox organization.
Execute personal administrative tasks, including travel planning, purchases, and appointments.
Serve as a gatekeeper for projects and communications, protecting Sarah’s time and priorities.
Navigate ambiguity and take initiative in solving problems without needing step-by-step instructions.

Ideal Candidate Profile

Native English speaker, fluent in both written and verbal communication.
Prior experience supporting senior leadership or executive-level stakeholders.
Exceptionally organized, detail-oriented, and proactive.
Strong technical acumen; confident in learning new systems and managing integrations.
Proficiency in MS Excel functions such as Index Match, Xlookup, etc
Discreet and professional with sensitive information.
Able to adapt quickly and thrive in an environment where priorities shift often.
Interested in growing into a front-facing or expanded operations role over time.

Schedule

Full-time, 40 hours per week
Working hours: 5:00 AM – 3:00 PM Eastern Time (U.S.)

Tools You’ll Use

Asana – Critical for task and project management
Yardi – Used historically
AppFolio – New system currently being implemented

What You Will Gain

Direct exposure to international business operations and executive leadership
The opportunity to work on projects that match your strengths, expanding your expertise
A clear path for career growth in business operations, project management, or executive leadership
The chance to develop strategic problem-solving skills by working closely with executives

Operations Associate