Invoice Preparation Specialist

LOOKING FOR SOUTH AFRICAN CITIZENS WHO ARE BASED IN SOUTH AFRICA CANDIDATES

Position : Invoice Preparation Specialist

Working Schedule : 8a-5p EST

Salary Range :$1900-$2400 USD Monthly (the final salary will be determined by the candidate’s level of experience and at the discretion of the client)

Job Overview
The Invoice Preparation Specialist is responsible for the review of subcontractor bills, which

includes confirmation that the scope of the work is completed. This position works closely

with operations to ensure bills are accurate and reflect completion of all requested work,

which involves communicating with subcontractors regarding bill discrepancies and

missing information. The Invoice Preparation Specialist determines the appropriate

amount to invoice the customer and prepares some of the invoice documentation utilized

by another member of the accounting team.

This position must conform to all corporate policies and procedures and uphold ethical

standards. This position will embody core values, exemplifying them to the

utmost integrity. Employees will represent the company and their department with the highest

regard in both external and internal communication, ensuring a standard in all interactions.

Responsibilities and Duties
Possesses an understanding of client pricing models and billing procedures.
Analyzes work performed and makes invoicing decisions while balancing a
customer-centric culture and margin awareness.

Clearly describes the services provided and how much the customer will be
invoiced based on the scope of work completed and client pricing.

Communicates daily with contractors regarding the scope of work completed and
invoicing questions.

Ensures contractor invoices are reviewed and updated, if needed.
Proficiently works within internally developed software while maintaining detailed
job notes for effective cross-departmental collaboration and documentation of

historical performance.

Creates channels of communication among clients, vendors, and the internal team
members to obtain information necessary to perform job tasks.

Additional job duties/responsibilities as assigned by management.

Qualifications & Skills:
Education and Certifications:

High School Diploma or equivalent work experience.
Required Qualifications:

3+ years of experience in a similar position
Excellent analytical and decision-making skills.
Ability to maintain a professional presence with all vendors, customers, colleagues,
and management.

Customer service focused with the ability to respond to requests in a timely
manner.

Ability to work in a fast-paced environment with several competing priorities.
Ability to navigate multiple computer system windows, applications, and utilize
search tools to find information.

Outstanding communication and presentation skills (verbal and written).
Proficient in Microsoft Office Suite.
Preferred Qualifications
Associate’s or bachelor’s degree from an accredited university or college.
Previous invoicing experience.
Commercial and/or Industrial experience.

Invoice Preparation Specialist