Executive Personal Assistant

About the job
LOOKING FOR SOUTH AFRICAN CITIZENS WHO ARE BASED IN SOUTH AFRICA CANDIDATES

Position : Executive Personal Assistant

Company Name : Nexus Mobile Group

Company’s Website : Curatedcontentltd.com

Working Schedule : 8a-5p CST

Salary Range :$2,000-$2,500 USD Monthly (the final salary will be determined by the candidate’s level of experience and at the discretion of the client)

Job Summary

We are seeking a highly organized, detail-oriented Executive Personal Assistant to act as the operational backbone across business, investment, and personal domains. This role combines high-level executive assistance with personal operations management, financial oversight, wellness coordination, and continuous innovation through AI tools. The ideal candidate is proactive, tech-savvy, discreet, and capable of handling a wide range of responsibilities with precision and discretion.

Key Responsibilities

Business, Investments & Personal Ops Backbone

Own all calendars, task boards, and workflows across work, home, and social life.
Maintain one integrated “source-of-truth” dashboard (Notion) for business and personal.
Management of various personal investment plans, and real estate assets.

Communication & Gatekeeping

Zero out inboxes, draft routine replies, and protect focus blocks.
Pre-read meeting materials, prep briefs, and log action items so decisions never stall.

Finance Management

Track receipts, reconcile credit-card and expense reports weekly.
Keep digital files and passwords bullet-proof and audit-ready.
Oversee and manage payments to vendors.

Health & Wellness Steward

Book and manage personal, and family health roadmap.
Medical, fitness, and recovery sessions; monitor preventive-care dates.
Manage health vendors.

Social & Relationship Concierge

Manage social calendar and roadmap.
Plan dinners, off-sites, gifts, and follow-ups end-to-end.

Continuous AI-Driven Productivity

Proactively scout, test, and deploy AI tools (e.g., GPT-powered meeting note extractors, workflow automations, smart scheduling assistants).
Document best practices and train you/teammates so the stack keeps evolving.

Qualifications & Skills

2+ years of proven experience in high-level executive support, operations, or chief of staff roles.
Strong project and time management skills with impeccable attention to detail.
Excellent written and verbal communication.
High proficiency with productivity and collaboration tools (e.g., Notion, Google Workspace, Slack).
Expertise with AI tools and eagerness to adopt and integrate new technologies.
Experience using AI-powered tools such as GPT-based writing assistants, meeting note generators, task automators, or smart scheduling apps.
Ability to evaluate, implement, and continuously optimize AI tools for workflows and operational efficiency.
Comfort with training others on AI-driven tools and documenting best practices.
Discretion, professionalism, and the ability to handle confidential information.

Preferred Qualifications

Experience supporting C-level executives.
Comfortable in a dynamic, high-growth, or startup environment.
Flexible, adaptable, and resourceful under pressure.
Strong attention to detail and problem-solving abilities.

Executive Personal Assistant