Executive Assistant (South Africa)

About the job
Executive Assistant to Founder & Operator

Location: Remote

Working Hours: 8am – 5pm PST (flexible)

Compensation: $1000 – $1500 dependent upon experience

About The Role

Amy is a high-performing operations leader overseeing several startups, managing business strategy, development, vendor relationships, and her own podcast. With her workload doubling in the last three months, she’s seeking a proactive, tech-savvy Executive Virtual Assistant to help bring structure, clarity, and calm to her day-to-day responsibilities.

This is a non-client-facing role focused on behind-the-scenes operational support. Ideal for someone who thrives in a fast-paced, entrepreneurial environment and loves turning chaos into order.

Key Responsibilities

Time & Task Management (Top Priority)

Manage and organize Amy’s calendar, coordinate meetings, and ensure time is aligned with top priorities
Track and assign tasks across multiple startups using tools like Notion or Monday.com
Anticipate needs and flag scheduling conflicts, follow-ups, or prep work

Inbox & Communication Management

Monitor and triage up to 6 email inboxes, filtering priorities, and drafting responses in Amy’s voice.
Create templates for recurring email types to streamline communication and make it easier for both you and Amy to manage repetitive tasks efficiently.
Ensure timely follow-ups and no dropped balls across multiple ventures
Transfer tasks from emails to the task tracker for better visibility and organization.

Organizational Support

Create and maintain Notion and Monday boards to track workflows
Organize business data in Google Sheets, using formulas to consolidate and interpret
Help with vendor lists, SOP organization, and light project coordination

Light Social Media & Creative Tasks (Third Priority)

Use tools like Canva and CapCut to create reels, quote cards, and occasional podcast-related clip content
Coordinate posting schedules and podcast-related uploads or reminders

Qualifications

2+ years experience in a virtual assistant, operations, social media, or executive support role
Proven tech-savvy with tools like Google Suite, Google Sheets (formulas), Notion, Canva, CapCut, AI (ChatGPT, Claude, etc)
Strong business acumen and a natural problem-solver
Excellent written communication with the ability to match Amy’s tone and voice in emails
Highly organized, self-directed, and able to prioritize without constant oversight
Interest in startups, operations, and/or content creation a bonus

What Success Looks Like

Amy’s schedule is streamlined and manageable
Her inboxes are calm and prioritized
She’s able to spend more time on strategy, less on admin
Daily tasks are clearly tracked and nothing slips through the cracks
Social media and podcast tasks are handled seamlessly in the background

Executive Assistant (South Africa)