Accounting Bookkeeper – Quickbooks

Accounting Operations Specialist (Remote – Full-Time)About Us
We are a growing e-commerce healthcare company, specializing in providing medical equipment and rehabilitation products. We operate with a strong emphasis on transparency, collaboration, and operational excellence, ensuring a smooth and supportive experience for both our clients and our internal team. Our accounting department fosters an innovative environment where customer service excellence is paramount.

The Opportunity
We are seeking a highly detail-oriented, proactive, and efficient Accounting Operations Specialist to join our team remotely. This full-time role is essential in maintaining financial accuracy, contributing to smooth daily operations, and supporting our client-focused approach. You will work closely with our Controller, playing a key role in critical invoicing, collections, and bookkeeping functions that contribute directly to excellent client service and robust internal financial reporting.

This is a remote position requiring availability to work during U.S. business hours (Monday-Friday, 8 am-5 pm Eastern Standard Time, no weekends).

Key Responsibilities
Invoicing & Collections Management:

Manage a Gmail-based invoice inbox, diligently organizing emails into correctly labeled folders.
Manually enter invoices into QuickBooks with high accuracy and timeliness.
Perform rigorous invoice quality assurance (QA) for all orders over $250, including verifying that margins meet a minimum 20% threshold and flagging any shipping discrepancies.
Track and ensure timely receipt of payments from all invoices, actively completing collections through professional phone calls with customers and vendors.
Prepare invoices for processing within our online purchase order (PO) system and maintain the order database.
Verify Government PO (GPO) customers have received their products and bill them accordingly.
Accounting Support & Record Keeping:

Support daily and monthly accounting duties and clerical needs related to all financial business processes.
Prepare and maintain accurate accounting records, including creating profit and loss statements for company vendors, ensuring all financial data is properly analyzed and documented.
Support accounting operations by meticulously filing documents, reconciling statements, and running necessary software programs.
Process checks and provide general support to Controllers as needed.
Interdepartmental Collaboration:

Interface effectively with multiple departments regarding orders, purchase orders (POs), Government POs (GPOs), and ABM.
Collaborate with internal team members via our proprietary web-based task tracking system.
Conduct occasional client-facing phone calls using the Mitel (MyCollab) phone system.
Goal Attainment & Initiative:

Proactively identify issues and work to resolve them without waiting for instruction.
Take initiative to accomplish accounting and company quarterly goals by completing related tasks as needed.

Required Qualifications
2+ years of accounting experience is required.
2+ years of experience with accounting software, specifically QuickBooks, is required and non-negotiable.(Experience with Sage or similar is a plus).
Proficiency with Google Workspace (Gmail, Sheets, Docs, Drive) and other office-based products (Word, Excel).
Strong written and verbal communication skills.
Excellent phone etiquette and comfort talking with customers/vendors regarding outstanding invoices and purchase orders.
Ability to speak clearly and professionally (a neutral or mild accent is preferred for client-facing calls).
High level of accuracy and exceptional attention to detail.
Strong problem-solving skills and a proactive attitude.
Ability to work quickly and efficiently while maintaining accuracy.
Capacity to take initiative and work independently in a fast-paced environment.
Positive and professional demeanor; highly organized, productive, and dependable.
Proficient with using an adding machine as well as a home key style of typing.
Strong reporting, data entry, and general computer skills.

Education & Technical Requirements
Education: High School Diploma or equivalent required; an Associate’s Degree or higher in a related discipline is an asset.
Workstation:

CPU: At least i5 Intel Microprocessor or Generic equivalent.
RAM: 8 GB or 16 GB.
Main Boot Drive: Must be a Solid State Drive (SSD).
Operating System (PC): Windows 10 or newer, OR (macOS): Catalina (10.15) or newer.
Internet: Stable ping at 50 milliseconds or less, Minimum 10 Mbps download and 5 Mbps upload internet speeds.
Headset: Must use a headset with a noise-canceling microphone. High quality gaming over-the-ear headsets are preferred. Wired or wireless earphones such as wired Apple Earpods, Wireless Apple Airpods, or other brands of Bluetooth earbuds are not allowed.
Webcam: A decent webcam (1080p or higher resolution).
Monitors: Two monitors.
Backup Power System: A reliable internet connection and backup power system are preferred.

Accounting Bookkeeper – Quickbooks