Administrative Assistant (Bookkeeping exp)

About the job
Job Opportunity: Administrative Assistant (Bookkeeper exp)
Type: Work From Home
Hours: Mon- Fri 9am – 5pm (US-EST)
Location: South Africa (Remote)

Requirements:
Oversee daily office operations and ensure smooth workflow.
Order and manage office supplies and equipment.
Maintain organized filing systems (physical and digital).
Answer phone calls, respond to emails, and greet visitors.
Schedule meetings, appointments, and manage calendars.
Coordinate with internal departments and external vendors.
Bookkeeping experience is required

Key Responsibilities:
Draft correspondence, reports, and presentations.
Maintain records such as contracts, invoices, and employee files.
Assist executives or managers with administrative tasks and special projects.
Take meeting minutes and distribute them as needed.
Record day-to-day financial transactions (sales, receipts, payments).
Maintain ledgers, journals, and financial databases.
Prepare and send invoices to customers.
Track incoming payments and follow up on overdue accounts.
Process vendor invoices and manage payment schedules.
Perform regular bank reconciliations.
Monitor and reconcile petty cash and credit card transactions
Support payroll processing (enter timesheets, calculate deductions).
Maintain employee payroll records.
Generate basic financial reports (profit/loss, balance sheets).
Assist accountants or auditors with monthly, quarterly, or annual reporting.
Fluent/ neutral accent – Moderate English
Stable internet and back up power supply
Comfortability working US hours

Benefits:
Remote work
USD earnings
US business exposure

To Apply: Email your CV and to move forward with the next steps, we’d love to learn more about your background and experiences through a short video. Please record a brief video introducing yourself and describing your relevant work experiences. You may upload your video using Google Drive or Loom, and then share the link with us by replying to this email.

Please note that applications submitted without a video will not be processed further, so we encourage you to complete this step at your earliest convenience.

If you have not heard back from us within 14 days of application, please consider it as unsuccessful.

Administrative Assistant (Bookkeeping exp)