Virtual Administrative Coordinator

About the job
Virtual Administrative Coordinator

Job Overview:
Join our dynamic UK-based team as a Virtual Administrative Coordinator. This pivotal role supports our operations by ensuring smooth administrative processes and efficient communication across departments. Being the backbone of our team’s daily functions, you will play a crucial role in enhancing productivity and maintaining our high standards of service. This remote position provides the flexibility to work from home while contributing to an internationally-minded organisation.

Responsibilities:
Manage daily and weekly schedules for various team members, ensuring optimal time management.
Coordinate virtual meetings and prepare necessary documentation and minutes.
Assist in project coordination and follow-up using tools such as Asana and Slack.
Maintain up-to-date records using Microsoft Office Suite and Google Workspace.
Facilitate communication among teams across different time zones, enhancing collaboration.
Utilise LinkedIn Sales Navigator and HubSpot to support marketing initiatives.
Track and report on performance metrics, providing insights for improvement.
Support senior management with data entry and ad hoc administrative tasks.

Qualifications and Experience:
Proven experience in an administrative or coordinator role, preferably in a remote setting.
Proficiency in Microsoft Office Suite, Google Workspace, and familiarity with Asana and Slack.
Experience with CRM tools like HubSpot and LinkedIn Sales Navigator.
Excellent written and verbal communication skills.
Strong organisational skills with meticulous attention to detail.
Ability to manage multiple tasks and projects simultaneously.
Self-motivated and disciplined with a reliable internet connection and own laptop.
Comfortable working across different time zones with a UK-based team.

Virtual Administrative Coordinator