Research Admin Assistant

About the job
Job Overview:

A leading UK-based executive search firm is looking for a meticulous and professional Research Admin Assistant to support strategic recruitment initiatives at the highest level. This role is ideal for someone experienced in talent mapping for board and C-suite roles, who is also confident in providing administrative and executive support such as managing emails and scheduling appointments.

This remote position offers the opportunity to work closely with senior stakeholders, contributing to high-impact hiring decisions while maintaining operational excellence in a fast-paced environment.

Responsibilities:

Conduct detailed research and talent mapping for senior and board-level positions.
Compile and update talent pipelines, market maps, and competitor insights.
Prepare briefing documents and candidate profiles for internal and client-facing use.
Manage executive inboxes and respond to emails with professionalism and discretion.
Schedule meetings, interviews, and calls across international time zones.
Maintain internal databases, trackers, and CRM systems with accurate research data.
Support consultants and partners with administrative tasks related to search assignments.
Ensure all communications and documents are handled with a high level of confidentiality.

Qualifications and Experience:

Minimum 2–3 years of experience in talent research, executive search, or senior-level recruitment support.
Prior experience in a PA, EA, or administrative assistant role (preferably supporting senior leadership).
Excellent written and verbal communication skills.
High attention to detail and ability to manage multiple tasks simultaneously.
Proficiency with LinkedIn, Excel, Outlook, and research tracking tools.
Discreet, professional, and comfortable handling confidential information.
Must have access to a reliable laptop, strong internet connection, and a quiet remote workspace.

Research Admin Assistant