RecruitMyMom
RecruitMyMom
RecruitMyMom
Job Description
This is a remote position.
A boutique consulting firm is looking for a highly capable full-time, remote Executive Assistantto provide senior-level administrative and operational support to leadership within a fast-growing consulting environment servicing clients in both the United States and South Africa.
This role suits someone with 4–6+ years’ experience supporting executives in a high-performance, international setting. You’ll act as a trusted partner to leadership, managing priorities, streamlining operations, and ensuring day-to-day execution runs seamlessly across time zones. You’ll work closely with executives to enable focus on strategic priorities, while maintaining exceptional organisation, discretion, and professionalism in a remote, US-hours environment.
Responsibilities:
Provide high-level executive support, including managing complex diaries and scheduling across multiple time zones.
Coordinate domestic and international travel, itineraries, and expense management.
Prepare agendas, presentations, reports, and executive briefing documents.
Act as a gatekeeper, managing and prioritising communications and requests.
Coordinate meetings, including minute-taking and action tracking.
Maintain structured records, documentation, and filing systems.
Support workflow management and follow up on key deliverables.
Draft professional correspondence and communications on behalf of executives.
Liaise with internal teams, clients, and external stakeholders.
Support client-facing coordination and executive-level administration.
Identify opportunities to improve administrative processes and efficiencies.
Assist with ad-hoc projects, reporting, and operational initiatives.
Handle sensitive and confidential information with absolute discretion.
Requirements
Degree or diploma in Business Administration, Office Management, or a related field.
4–6+ years’ experience supporting senior executives or leadership teams.
Proven experience managing executive calendars, travel, and competing priorities.
High proficiency in Microsoft Office, Google Workspace, and collaboration tools.
Strong written and verbal communication skills.
Experience working across time zones and with US or international stakeholders.
Exceptional organisational and time management skills.
Strong attention to detail and follow-through.
Professional, clear, and confident communication.
High level of discretion, integrity, and confidentiality.
Proactive, solutions-oriented, and dependable.
Calm, adaptable, and effective in a fast-paced environment.
Able to work independently while collaborating closely with leadership.
Benefits
Based in South Africa and willing to work US business hours.
Fully remote role within a growing international consulting firm.
Exposure to senior leadership and strategic decision-making.
Stable, long-term role supporting a high-performing executive team.
Opportunity to grow with the business and expand scope over time.
Executive Assistant
RecruitMyMom is a leading South African recruitment agency, connecting local and global businesses with top-tier talent—ranging from skilled professionals to C-Suite executives. We recruit for permanent, contract, freelance and fractional roles, including maternity cover, virtual assistants, and executive-level hires. We specialise in placing highly skilled professionals, with a strong track record in helping experienced mothers grow their career, return to the workforce, transition careers, and secure flexible opportunities. Our tailored approach ensures the perfect match between employer needs and candidate aspirations, making hiring efficient, seamless, and impactful. For international companies hiring in South Africa, we also provide Employer of Record (EOR) Professional Services, ensuring compliant and hassle-free workforce management. Whether you need in-office professionals, remote specialists, or fractional C-Suite leaders, RecruitMyMom is your trusted recruitment partner—helping you build a high-performing, flexible, and future-ready workforce.