Executive Assistant to Chief Executive Officer

About the job

Location: Flexible (Remote, must have strong overlap with EST hours)

Compensation: Competitive salary + bonus + benefits

About RealHires:

RealHires is on a mission to make global talent truly accessible. We’re not just filling roles — we’re creating impact. Our goal is to become the most trusted global staffing partner for U.S. businesses, and every hire here is designed to multiply growth.

We are hiring a world-class Executive Assistant / Operator to partner directly with our Founder & CEO, Aaron Klein — a visionary entrepreneur building multiple technology and staffing platforms. Aaron moves fast, thinks faster, and generates more ideas in a day than most teams do in a month.

If Aaron is the ignition, you’ll be the engine — the stabilizer, finisher, and amplifier who turns sparks into systems and ensures momentum never stalls.

The Role

This is not a traditional assistant position. You’ll function as an extension of the CEO’s mind — anticipating, prioritizing, and creating order so he can stay focused on what only he can do: vision, sales, client relationships, and growth strategy.

You will clear the runway by:

Turning raw ideas into finished guides, posts, and client tools
Translating chaos into systems and SOPs
Building rails (trackers, briefs, workflows) for predictable execution
Protecting the CEO’s time, energy, and clarity

If you thrive in fast-moving environments, love bringing order to visionary chaos, and take pride in finishing what others start, you’ll thrive here.

Responsibilities

Protect Time & Clarity

Deliver daily/weekly briefs (top priorities, pipeline, client issues)
End each day with a “Done List” to make progress visible
Keep inbox, calendar, and CRM tight — nothing slips, nothing lingers
Content & Authority Support

Capture sparks from voice notes and turn them into LinkedIn drafts, guides, or frameworks
Manage a content library — organize, tag, and maintain flow
Support authority-building projects (testimonials, case studies, newsletters)
Client Experience & Retention

Systematize onboarding (welcome packs, kickoff emails, “what’s next” docs)
Coordinate testimonials, gifting, and client touchpoints
Prep concise call briefs and log insights into CRM
Project Finishing

Keep websites, branding, and product milestones on track
Manage vendors, track progress, and escalate decisions with clarity
Close loops others leave open
Strategic Insights

Research tools, partners, and opportunities
Deliver 1-page briefs with clear options and recommendations

Results You Own

CEO starts and ends each day with clarity, not fog
Content machine runs — ideas captured, organized, published
Client experience feels seamless — onboarding, follow-ups, touchpoints
Projects move to done — websites, guides, systems completed
CEO spends 70–80% of the week in vision, sales, content, and relationships

Requirements

5–10 years as EA, Chief of Staff, or Ops role supporting a founder/CEO
Proven record of turning chaos into clarity for high-energy leaders
Evidence of building systems (CRM processes, SOPs, onboarding flows, content libraries)
Elite communicator — crisp writing, clear speaking, able to draft in another’s voice
Client-facing polish — confident representing leadership to clients, partners, vendors
High follow-through — you finish what you start without nudges
Assertive yet diplomatic — able to push back and realign priorities

Who This Role is NOT For

Those needing constant direction, hand-holding, or detailed task lists
High “Quick Start” types who start but rarely finish
People rattled by shifting priorities or tight timelines
Those who guard evenings/weekends as non-negotiable — this role flexes when the CEO does
Anyone who views themselves as a “secretary” vs. a strategic operator
People who avoid feedback or take redirection personally
Those content with “done” instead of “done right”

The Right Person

You are:

A service-driven achiever who finds satisfaction in enabling success
A low-ego operator who thrives behind the curtain
A structured finisher who builds rails for others to run on
A calm anchor who says, “Let’s finish this first” when new ideas appear
A trusted gatekeeper for inbox, calendar, and reputation

Summary

This is a high-intensity partnership, not a back-office role. If you are structured, proactive, confident, and thrive on finishing what others start, you’ll unlock the CEO’s potential and help RealHires scale into the global authority on talent.

If that excites you — apply now.

Executive Assistant to Chief Executive Officer