Website MIM Prep
Hi there !
We are looking for an executive assistant who will mainly focus on invoicing & payroll for our company.
We regularly receive between 30-50 invoices every single month, that need to be filtered, forwarded to our accounting software (Xero), correctly uploaded, then approved for final transfer.
You therefore need to be disciplined, responsive, timely, very organised, and attentive to detail. For any invoices missing information, you will have to interact with subcontracts to retrieve the adequate information.
This task will re-occurr monthly, but during most of the month, invoicing & payroll will be quite slow. The rush will be more so in the end of month when all payments need to be made.
You might be expected to contribute to cash management & organisation, based on defined rules within the organisation.
In lapses of time outside of payroll & invoicing (mostly end of month), you will also be assigned on other tasks which can include hiring, onboarding, helping with admin tasks for founders, or research, amongst others.
We are a results driven organisation and might sometimes reach out on week-ends in cases of emergency.
Executive Assistant (Invoicing & Payroll Focus)
MIM Prep is an education platform designed to help ambitious students (Bachelor, Master / MBA) land their dream programs. Our core service pairs applicants with a mentor currently studying at the school they’re targeting, creating a “big brother / big sister” relationship that guides them through every step of the application process. Backed by a specialist team, we support students with school selection, CVs, cover letters, essays, and interview prep, plus proven resources and frameworks to maximize their chances of admission. We’re a results-driven, client-first, remote team with key hubs in London and Dubai, united by one goal: helping students unlock life-changing educational opportunities. We’re a fast-growing, international, working primarily with students across Europe and the US. If you care about education, high standards, and helping young people unlock life-changing opportunities, you’ll fit right in here !