Virtual Executive Assistant and Billing Coordinator

About the job

JOB DUCK IS HIRING A VIRTUAL EXECUTIVE ASSISTANT AND BILLING COORDINATOR

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Join Job Duck as an Executive Assistant and Billing Coordinator by supporting a dynamic legal team in the Commercial & Corporate practice area. This role offers a unique opportunity to contribute to a collaborative and client-focused environment, where your attention to detail and enthusiasm will make a daily impact. You’ll assist with billing coordination, email and calendar management, onboarding clients, and supporting payroll and document drafting. The ideal candidate is curious, independent, and eager to grow into a trusted team member who thrives in a fast-paced, professional setting. If you enjoy solving problems, working with numbers, and being part of a kind and congenial team, this role is for you.

Schedule:

Monday to Friday from 9:00 AM to 5:00 PM EST (USA)

Your Responsibilities Will Include but Are Not Limited To:

Supporting client onboarding processes
Drafting basic legal and administrative documents
Managing email communications
Tracking billable hours and calculating payments
Learning and assisting with paralegal tasks as needed
Opening matters in Clio CRM
Scheduling meetings and maintaining calendars
Assisting with payroll and payment tracking
Calculating referral fees for external attorneys
Coordinating billing and preparing invoices

What We’re Looking For:

At least one year of experience in an administrative assistant role.
Advanced/native-level English skills (both written and spoken)
Kind, collaborative, and personable
Independent, enthusiastic, and proactive
Curious problem-solver
Team-oriented and client-focused
Strong attention to detail
Billing Skills
Organized
Comfortable with numbers
Proficient in Excel/Google Sheets
Paralegal-Type Tasks
Good judgment and strong social skills
Legal background optional
Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
Quiet, distraction-free remote work environment

What’s In It for You?

Monthly compensation starting from 1060 USD to 1150 USD
Paid time off and holiday pay.
Referral and annual bonuses.
100% Remote, Full-Time, Long-Term Career Opportunity.
Parental leave.
Opportunities for professional development and training
Dedicated support from our team.
A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

Virtual Executive Assistant and Billing Coordinator