Legal Executive Administrative Coordinator

About the job
JOB DUCK IS HIRING A LEGAL EXECUTIVE ADMINISTRATIVE COORDINATOR

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

We are seeking a highly organized and proactive Virtual Executive Administrative Coordinator to support a senior leader by taking full ownership of daily administrative and personal coordination needs. In this role, you will serve as a trusted gatekeeper, managing calendars, triaging communications, and ensuring priorities are handled with precision and discretion. Your work will directly impact efficiency, focus, and follow-through across both professional and personal commitments. This role is ideal for someone who thrives on anticipation, enjoys problem-solving, and takes pride in keeping complex schedules running smoothly. You will work in a dynamic environment where attention to detail and adaptability make a meaningful difference every day.

Schedule:

Monday to Friday 9:00 AM – 6:00 PM [EST][EDT] (United States of America)

Your Responsibilities Will Include but Are Not Limited To:

Providing light marketing and business development support, including follow-ups and coordination
Coordinating gifts, mailings, and outreach initiatives
Scheduling and managing personal services such as dry cleaning and grocery pickups
Handling inbound and outbound calls using RingCentral
Triaging incoming emails, organizing inboxes, and responding on behalf of the executive when appropriate
Coordinating business and personal travel, including flights, lodging, and transportation
Managing complex calendars, scheduling meetings, personal appointments, and services
Serving as the primary gatekeeper by prioritizing requests and protecting executive time
Tracking and managing referral partner activity using Lawmatics
Organizing logistics for events and sponsored activities

What We’re Looking For:

Minimum of 1 year of experience as an Executive Assistant or in an administrative support role
Strong calendar management and scheduling expertise
Advanced email triage and professional written communication skills
Detail-oriented with exceptional organizational skills
Proactive mindset with the ability to anticipate needs and take initiative
Adaptable and comfortable managing shifting priorities
Strong problem-solving and decision-making skills
Ability to serve as a gatekeeper with sound judgment and discretion
Comfortable handling both business and personal tasks professionally
Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
Quiet, distraction-free remote work environment

What’s In It for You?

Monthly compensation starting from 1060 USD to 1150 USD
Paid time off.
100% Remote, Full-Time, Long-Term Career Opportunity.
Parental leave.
Opportunities for professional development and training
Dedicated support from our team.
A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.

Legal Executive Administrative Coordinator