Website Elevaire Hires
We are looking for a highly organised, proactive, and professional Virtual Executive Assistant (VEA) to provide high-level administrative and operational support to an executive or business owner.
The ideal candidate is someone who can work independently, manage competing priorities, communicate professionally, and anticipate the needs of the executive before being asked.
Key Responsibilities
Manage and maintain the executive’s calendar, appointments, and meetings.
Schedule, reschedule, and coordinate meetings across different time zones.
Manage emails, correspondence, and follow-ups.
Prepare meeting agendas, notes, reports, and presentations.
Conduct research and compile information as required.
Coordinate travel arrangements, itineraries, and bookings.
Organise and maintain digital files, documents, and databases.
Handle confidential and sensitive information with discretion.
Track tasks, deadlines, projects, and deliverables.
Follow up with clients, team members, and external stakeholders.
Assist with personal and business-related administrative tasks.
Support the executive with project coordination and day-to-day operations.
Use productivity and communication tools to streamline workflows.
Identify potential issues and take initiative to resolve them where possible.
Perform other administrative duties as assigned.
Virtual Executive Assistant
Requirements Previous experience as a Virtual Assistant, Executive Assistant, Personal Assistant, or in a similar administrative role. Excellent written and verbal communication skills. Strong organisational and time-management skills. High attention to detail and accuracy. Ability to prioritise tasks and meet deadlines. Ability to work independently with minimal supervision. Professional, reliable, and proactive attitude. Strong problem-solving and multitasking abilities. Comfortable working with international clients and different time zones. High level of confidentiality and professionalism. Stable internet connection and reliable computer/laptop.