Website Elevaire Hires
We are seeking a detail-oriented, highly organized Virtual Assistant to support a dynamic Real Estate Professional. In this role, you will manage day-to-day administrative operations, handle client communications, streamline transaction workflows, and keep business pipelines running smoothly.
Administrative & Calendar Management: Coordinate complex calendars, schedule property viewings and client meetings, manage inbox triaging, and maintain organized digital filing systems.
Transaction & Listing Support: Assist with contract preparation, track key transaction deadlines, coordinate paperwork between clients and vendors, and upload property listings across databases/MLS.
Client & Vendor Communication: Act as the primary point of contact for routine inquiries, follow up with leads, and liaise with title companies, inspectors, and contractors.
CRM & Pipeline Operations: Maintain and update contact databases, track deal pipelines, and execute automated follow-up sequences.
Marketing & Operational Support: Assist in drafting property fliers, managing social media posts, coordinating open house logistics, and preparing weekly performance reports.
Qualifications & Requirements:
2+ years of experience as a Virtual Assistant, Executive Assistant, or Operations Coordinator (Real Estate experience preferred).
Proficiency with CRM systems, calendar management tools, project management software (e.g., Notion, Asana), and Google Workspace / Microsoft 365.
Strong written and verbal communication skills with excellent attention to detail.
High degree of self-motivation, discretion, and ability to manage multiple priorities under tight deadlines.
Reliable high-speed internet connection and a dedicated quiet workspace.
Virtual Assistant – Real Estate
At Elevaire, we believe that the right support can transform both your business and your life. We are not just an outsourcing company—we are builders of reliable, high-performing support systems designed to help you operate at your best. Our mission is simple: to connect US businesses and families with exceptional talent from South Africa. Through our carefully curated network of Executive Assistants, Customer Service Representatives, Cold Callers, and au pairs, we provide dependable support that allows our clients to save time, reduce overwhelm, and focus on what truly matters. What sets us apart is our commitment to quality and intentional matching. We don’t believe in one-size-fits-all solutions. Instead, we take the time to understand your unique needs, workflows, and goals—ensuring that every placement feels like a natural extension of your team or household. Our professionals are more than just skilled—they are reliable, proactive, and aligned with the level of excellence our clients expect. With strong English communication skills, cultural compatibility, and a dedication to delivering results, our talent integrates seamlessly into your day-to-day operations. Whether it’s streamlining your business processes, improving customer experience, generating leads, or supporting your home with trusted childcare, Elevaire is here to provide the support system behind your success. We are driven by a belief that success is not about doing everything yourself—it’s about having the right people in the right roles. And at Elevaire, we make that possible.