Proactive Virtual Assistant – Admin, Automation, Copywriting, Video Editing

Who I Am
Hi, I’m Igor, founder of a business intelligence consultancy helping data-heavy teams go from raw data to strategic dashboards – fast and clean.

The company is intentionally small. That means no layers, fast decisions, and full ownership. Until now, it’s been just me and a few project-based collaborators.

Now I need someone proactive and sharp to help run the internal machine and keep client-facing workflows smooth.

This isn’t just admin. You’ll make decisions, ask questions, propose improvements, and help me run the business better.

Who This Role is Great For

You’re burned out from rigid jobs but still ambitious
You enjoy clarity, calm execution, and solving problems
You want exposure to running a consulting business, not just checking boxes
You’re tech-savvy and want to use AI tools in your daily work
You’re a parent or caregiver and want flexibility – with real responsibility

What You’ll Do

1. Own Marketing & Outreach Coordination

Reach out to podcast hosts, leads, collaborators
Handle follow-ups – automated or manual
Repurpose content into LinkedIn posts, newsletters, or video scripts
Use AI to draft, rework, and accelerate content
Edit short videos for social use (cutting, trimming, basic captions)
2. Run Internal Systems & Project Ops

Update and manage Notion (projects, SOPs, CRM)
Track task progress and flag issues
Help with hiring coordination or task handoffs
Understand automation logic (n8n, Zapier, etc.)
Suggest and implement process improvements over time

Tools You’ll Use

Notion – for tasks, systems, documentation
Slack – async comms
Google Docs / Sheets
ChatGPT / Claude – daily drafts, thinking partner
Video tools – CapCut, or if you’re up for it, DaVinci
n8n / Zapier / Make.com – automation workflows (I build, you follow and manage)

Pay & Contract Details

$5–$15/hour, depending on experience and ownership
Contract role, hourly and long-term if it fits
Start with 4 hours/day, Monday to Friday (flexible)
Flexible schedule – as long as we can schedule sync calls between 11:30–13:30 UK time when needed

Must-Haves

C1+ English [fluent] – written & spoken
Excellent written communication
Copywriting skills (beyond using AI)
Confident leading conversations and asking for clarity (proactivity)
Problem-solving mindset – you push things forward, not just execute
Willing to question, challenge, and improve
Comfortable managing systems and organizing information
Familiarity with automation logic (Zapier, Make, or n8n)
Solid experience with Notion, Google Docs, and ChatGPT
Basic video editing

Nice-to-Have

Background in content ops, operations, sales, or marketing support
Familiarity with consulting, tech, or data workflows
Experience in lean, async-first teams

Looking Ahead
If it’s a strong fit on both sides, the role can expand to full-time after the initial period.

If you show strong leadership and ownership, you may also grow into managing others – like contractors, marketing assistants, or ops specialists—as the company scales.
This would obviously come with a pay rise & benefits.

What Proactivity Looks Like
You’ll:

Decide when a call is needed and schedule it
Lead the agenda and ask what unblocks you
Explain how things work – even if I don’t fully understand them
Propose improvements, challenge decisions, and bring clarity
That’s ownership.

Questions?
Send me a DM before filling in the form if anything’s unclear.
I’d love to hear from you.

Looking forward to working with you!

In the application message, please share:
– link to a relevant video that you edited
– link to a relevant content that you wrote

Proactive Virtual Assistant – Admin, Automation, Copywriting, Video Editing