Executive Assistant

About the job

At Assist World, we specialize in providing highly trained Virtual Assistants to businesses across the globe.

A vascular surgeon and entrepreneur is seeking a highly experienced Executive Virtual Assistant to provide administrative, operational and strategic support across multiple ventures:

Book Publishing & Personal Brand

Manage podcast outreach, event bookings, and interview scheduling
Coordinate calendar appointments for media engagements
Research speaking opportunities and podcast guest features

Medical-Legal Consulting Practice

Track active cases, deadlines, and billable hours
Prepare and send monthly invoices to law firms
Maintain professional client communication and follow-up with attorneys

Concierge Medical Practice (Prevention, Wellness & Longevity)

Respond to new client inquiries from website/email
Support onboarding of patients (no clinical work required)
Build and manage a social media marketing calendar
Assist with light outreach and client engagement initiatives

General Executive Support

Organize and streamline workflows across ventures
Develop efficient systems for tracking tasks, cases, and client communications
Act as gatekeeper and trusted partner, ensuring timely action on priorities

Must-Have Qualifications

Minimum 3–4 years’ experience as an Executive Assistant or Senior VA
Proven ability to work independently and create processes/SOPs without handholding Strong background in administration, client communication and operations
Tech-savvy: Microsoft Office Suite, Google Workspace, Canva, LinkedIn, YouTube; Adobe Acrobat; Notion familiarity a plus
Excellent English communication skills (written and verbal)
Strong organizational skills with ability to manage multiple businesses simultaneously Proactive, reliable and able to anticipate needs when client is unavailable (especially during hospital shifts)
Start Part-Time (20 hrs/week), potential to scale to Full-Time (40 hrs/week)

Executive Assistant