Construction Administrative Assistant (with Light Bookkeeping & Project Support)

Key Responsibilities:

Handle construction administrative tasks, including:

Collecting and tracking Certificates of Insurance
Contacting utility companies for payments, account numbers, and service coordination
Following up on vendor orders, delivery timelines, and confirmations

Perform light bookkeeping support:

Upload and organize receipts
Match receipts to transactions in accounting system (training & SOPs provided)
Assist with generating simple reports

Provide general administrative support:

Document management using Google Suite
Organize project files and ensure accurate record-keeping
Assist with light project management tasks over time (tracking deadlines, updating logs, coordinating with contractors and vendors)

Must-Have Skills & Qualifications:
Background in construction administration (residential preferred; commercial also acceptable)
Strong organizational and multitasking skills
Proficiency with Google Suite (Docs, Sheets, Drive)
Excellent English communication skills (written & verbal)
Ability to learn and adapt to new construction apps/tools (e.g., Raken – training provided)
Detail-oriented and proactive in follow-ups

Nice-to-Haves:
Experience working with Spanish-speaking contractors (bilingual in Spanish is a plus)
Familiarity with construction project management processes

✅ FT or PT: Starts Part-Time (20 hrs/week), may grow into Full-Time
✅ Industry: Residential Development & Construction
$500 – $1,100 a month

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM!

Construction Administrative Assistant (with Light Bookkeeping & Project Support)