Executive Assistant – Real Estate Investment & Operations Support

Job Description

We are seeking a highly organized Executive Virtual Assistant to support a real estate investment business with administrative, operational, and coordination tasks. This role requires someone who can not only manage day-to-day responsibilities but also improve processes, create structure, and help the business owner stay organized and focused on revenue-generating activities.

The right candidate will act as an accountability partner, ensuring deadlines are met, tasks are prioritized, and follow-ups do not slip through the cracks.

Key Responsibilities
Manage email inbox and flag/organize important correspondence
Maintain and improve digital filing systems and task organization (MS Office & Planner)
Vendor management: source vendors, request quotes, and coordinate services
Track construction-related tasks and asset management needs (light oversight)
Assist with budgeting and planning; input expenses and manage financial records in QuickBooks
Support investor relations, including creating investor reports and assisting with K-1 distribution
Coordinate lender-required repair tracking and light CapEx project follow-up
Implement simple process improvements and cost-reduction initiatives under direction
Compile documents, prepare summaries, and follow up with third parties as needed
Serve as organizational support to help streamline daily operations and priorities

Must-Have Qualifications
3+ years as an Executive Assistant, VA, or Operations Support (real estate experience strongly preferred)
Proven ability to organize, create processes, and keep executives accountable
Strong experience with email and calendar management
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Planner/Tasks)
Working knowledge of QuickBooks for budgeting and expense tracking
Exceptional organizational and follow-up skills; proactive in driving tasks to completion
Excellent written and spoken English communication
Ability to work full-time EST hours

$800 – $1,100 a month

Why Join Assist World?

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM

Executive Assistant – Real Estate Investment & Operations Support