Executive Assistant – Advertising, Marketing, and Partnerships (With a Focus on Charities)

Job Description:

We are seeking a highly organized, proactive, and personable Executive Virtual Assistant to provide comprehensive administrative and personal support to the founder of a fast-growing agency. The role involves managing communications, coordinating schedules, booking travel, and ensuring seamless operations. The ideal candidate is detail-oriented, tech-savvy, adaptable, and comfortable engaging in client-facing interactions.

Key Responsibilities:
Inbox Management: Review, prioritize, and respond to emails; follow up on inbound leads to ensure no opportunities are missed.
Calendar Management: Schedule meetings, manage time zones, and ensure optimal use of executive’s availability.
Travel & Logistics: Book flights, hotels, cars, and manage other travel arrangements.
Personal Errands & Tasks: Coordinate tasks such as dry cleaning or other personal arrangements as needed.
Client Coordination: Communicate professionally with clients via email, WhatsApp for Business, and occasional phone calls to provide updates or confirm details.
Task Follow-Up: Proactively follow up with leads, clients, and the executive to ensure actions are completed.
Innovation & Problem-Solving: Suggest and implement ideas to streamline operations and improve efficiency.
Accountability Support: Serve as a point of accountability for the executive to ensure deadlines and commitments are met.

Must-Haves:
Proven experience as an Executive Assistant or similar support role.
Strong communication skills (written & verbal) with a confident, client-facing demeanor.
Proficiency in Google Suite, Asana, LinkedIn, and WhatsApp for Business.
Highly organized with excellent time management skills.
Ability to work Eastern Time core hours and occasionally adjust to European time zones.
Proactive, resourceful, and able to think on their feet with an entrepreneurial mindset.
Comfortable following up assertively with the executive, clients, and leads.

Work Schedule:
Part-time then transition to Full-time
EST

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Executive Assistant – Advertising, Marketing, and Partnerships (With a Focus on Charities)