Website Elevaire Hires
Appointment Setter / Virtual Assistant – Job Description
We are looking for a highly organized and proactive Appointment Setter / Virtual Assistant to support our clients by generating qualified appointments, managing administrative tasks, and delivering excellent customer service. The ideal candidate is a strong communicator, detail-oriented, tech-savvy, and able to work independently in a fast-paced remote environment.
Key Responsibilities
Contact prospective leads through phone calls, email, SMS, and social media.
Qualify leads and schedule appointments for the sales team.
Manage calendars, confirm appointments, and send reminders.
Follow up with leads and maintain consistent communication.
Update and maintain CRM systems with accurate customer information.
Respond to customer inquiries professionally and promptly.
Perform general administrative and virtual assistant duties.
Prepare reports and track appointment-setting performance.
Coordinate meetings and assist with scheduling across teams.
Maintain confidentiality of client and company information.
Requirements
Previous experience as an Appointment Setter, Virtual Assistant, Customer Service Representative, or in a similar role.
Excellent verbal and written English communication skills.
Strong organizational and time management abilities.
Experience using CRM systems and scheduling tools.
Proficient in Microsoft Office Suite and Google Workspace.
Ability to work independently and meet daily and weekly targets.
Reliable internet connection, computer, and a quiet workspace.
Preferred Skills
Experience with GoHighLevel, HubSpot, Salesforce, or similar CRM platforms.
Sales, lead generation, or cold-calling experience.
Strong problem-solving skills and attention to detail.
Ability to build rapport and communicate confidently with clients.
Job Type: Remote
Schedule: Full-time (based on client requirements)
Industry: Sales Support / Administrative Support / Virtual Assistance
Appointment Setter / Virtual Assistant
About Elevaire At Elevaire, we believe that the right support can transform both your business and your life. We are not just an outsourcing company—we are builders of reliable, high-performing support systems designed to help you operate at your best. Our mission is simple: to connect US businesses and families with exceptional talent from South Africa. Through our carefully curated network of Executive Assistants, Customer Service Representatives, Cold Callers, and au pairs, we provide dependable support that allows our clients to save time, reduce overwhelm, and focus on what truly matters. What sets us apart is our commitment to quality and intentional matching. We don’t believe in one-size-fits-all solutions. Instead, we take the time to understand your unique needs, workflows, and goals—ensuring that every placement feels like a natural extension of your team or household. Our professionals are more than just skilled—they are reliable, proactive, and aligned with the level of excellence our clients expect. With strong English communication skills, cultural compatibility, and a dedication to delivering results, our talent integrates seamlessly into your day-to-day operations. Whether it’s streamlining your business processes, improving customer experience, generating leads, or supporting your home with trusted childcare, Elevaire is here to provide the support system behind your success. We are driven by a belief that success is not about doing everything yourself—it’s about having the right people in the right roles. And at Elevaire, we make that possible.