Remote Trade Mark Administration / Legal Secretary

BrandLaw is a trade mark and IP practice helping entrepreneurs and global businesses protect their brands. We are growing and need a reliable, detail-oriented administration assistant to support our attorneys with day-to-day trade mark prosecution and office administration.

This is not a legal role – no legal qualifications are required. We will train you on the trade mark processes. What we need is someone who takes ownership of their work, follows processes precisely, and can be trusted to work independently without constant oversight.

What the role involves:

• Downloading and filing documents from the CIPC Trade Mark Office portal and other sources.
• Preparing standard correspondence and documents from templates (e.g. Powers of Attorney, filing instructions, client letters).
• Following up with the Trade Mark Office on application numbers, filing dates, and status updates.
• Maintaining matter records, deadlines, and client files.
• Assisting with invoice preparation and basic bookkeeping tasks.
• Supporting attorneys with research, document preparation, and general administrative tasks.
• Learning and managing routine prosecution steps under attorney supervision.

What we are looking for:

• Meticulous attention to detail – accuracy matters more than speed in legal work.
• Someone who follows a process the same way every time and flags when something looks wrong.
• Excellent written English – clear, professional communication is essential.
• Comfortable with technology – cloud systems, email, spreadsheets, and picking up new tools quickly.
• Self-directed and dependable – you manage your own time and deliver without being chased.
• Ideally based in South Africa
• Available during standard business hours (some flexibility).

Nice to have (not required):

• Previous experience in a law firm, legal office, or professional services environment.
• Familiarity with CIPC or government filing portals.
• Experience with document management or CRM systems.

What you get:

• Fully remote work with flexible hours.
• Training on all trade mark processes – we invest in teaching the role.
• Exposure to international IP work (South Africa, US, EU, and beyond).
• A modern, tech-forward practice that uses AI tools and digital systems.
• Room to grow into more responsibility as the practice scales.
• This is a contractor position initially – but if the fit is good could become permanent. You invoice monthly. Starting at 20-30 hours per week with potential to increase based on workload and fit.

To apply, send a short introduction and your CV to [email protected]. Tell us why you would be a good fit, salary expectation and when you are available to start. Please respond using your own writing / words and avoid use of AI – we would like to get to know YOU.

Remote Trade Mark Administration / Legal Secretary