Executive Assistant (Remote)

About the job
Role: Executive Administrative Assistant (Business Development)

Location: Remote (Open to LATAM or South Africa)

Schedule: Monday – Friday, 9:00 AM – 5:00 PM PST

Compensation: Paid via W-8BEN

The Opportunity

Join the Business Development leadership team, working directly under the Senior VP. This is a high-impact administrative role for a professional who is more than just a task-taker—a true “right hand” who is self-motivated and creative in adding value. While not a sales role, you will support a high-volume sales and business development operation, bridging creative document design, logistical tracking, and proactive outreach.

Key Responsibilities

Executive Follow-Up: Manage high-priority email correspondence and follow up with leads and partners to ensure no opportunities slip through the cracks.
Document Design & Creative: Use Adobe to create professional, functional documents, including billable forms and presentation materials.
Proactive Research: Conduct deep-dive research on target companies and identify key decision-makers for the VP.
Sales Support (Non-Closing): Make professional follow-up calls and assist with logistics/order tracking to ensure customer satisfaction.
Data Management: Maintain and organize complex spreadsheets in Excel to track business development metrics and schedules.
Calendar & Logistics: Coordinate the VP’s schedule and manage the administrative “nitty-gritty” of a busy office.

Required Skills & Qualifications

Elite Communication: Flawless written and spoken English (C1 level minimum), confident and professional on calls with US-based executives.
Adobe & Excel Proficiency: Advanced skills in Adobe (fillable forms/editing) and Excel (data organization and list management).
Self-Starter Mindset: Proactive, creative, and able to streamline workflows without waiting for instructions.
PST Alignment: Full commitment to working 9:00 AM – 5:00 PM Pacific Standard Time.
Research Skills: Ability to navigate LinkedIn and other platforms to identify key people and company information.

The Ideal Profile

Autonomous: Thrive when given a goal and left to find the best path.
Detail-Obsessed: Understand that small details make a big impression in Business Development.
Highly Organized: Able to manage logistics, research, and calls without losing focus.

Executive Assistant (Remote)