Executive Assistant (Tech & Lifestyle Support)

About the job

We’re looking for a high-level Executive Assistant who can bring clarity, structure, and momentum to a fast-paced executive’s business and personal priorities. This role is built for someone who thrives on variety, moves quickly, and enjoys solving problems with creativity and resourcefulness.

You will support a founder who manages multiple ventures, coordinate both operational and lifestyle tasks, and help keep systems, communication, and decisions moving forward. If you’re sharp, organized, and tech-comfortable, this role will fit you well.Why You’ll Want to Join

You will be paid in USD (bi-monthly: every 15th and 30th)
Up to 14 days of Paid Time Off annually (starting Day 1)
Observance of Holidays per company guidelines
100% remote setup so you can work wherever you feel productive
Direct collaboration with a founder running multiple ventures
Exposure to SaaS, tech, lifestyle projects, and operational problem-solving

What You’ll Work On

Executive and Personal Support

Manage scheduling, travel planning, and meeting coordination across business and personal commitments
Keep inboxes, tasks, and communication organized and aligned with priorities
Coordinate with vendors, partners, and service providers when needed
Handle personal logistics including furnishings, events, research, and travel arrangements
Source and evaluate vendors, designers, and service providers based on project requirements
Tech and Project Coordination

Support light project management by tracking tasks, timelines, and deliverables
Research SaaS tools, integrations, and automation options to streamline workflows
Test software options and summarize recommendations based on needs and constraints
Assist with operational tasks such as researching payment systems or vendor solutions
Research and Problem Solving

Conduct deep research on vendors, tools, and services for specific projects
Request quotes, compare options, and present recommendations clearly
Anticipate needs and proactively fill in gaps before being asked
Ask clarifying questions and provide solutions that support fast decision-making
Lifestyle Operations

Coordinate personal errands, product sourcing, and virtual consultations
Manage purchases, shipping updates, and tracking logistics
Maintain organized records of ongoing orders, vendors, and personal services
Handle sensitive tasks with confidentiality, judgment, and discretion

What You Bring

Highly organized, detail-driven, and proactive with strong follow-through
Tech-comfortable and confident navigating new systems or researching SaaS tools
Strong multitasker who can balance administrative, operational, and research-based work
Excellent written and verbal communicator
Comfortable with on-call availability when needed
Fast learner who thrives in dynamic, fast-paced environments
Calm, resourceful, and capable of managing competing priorities independently
High level of discretion, judgment, and professionalism
Nice to Have

Experience supporting founders or executives
Background in operations, research, project coordination, or lifestyle management
Interest in technology, systems, and digital tools

How to Apply

Please include:

Your updated resume highlighting executive support or project coordination experience
A short 1-2 minute Loom video introducing yourself and explaining how you stay organized and manage multiple priorities
Only candidates who submit a Loom video will be considered.

If you’re a proactive, tech-curious problem solver who enjoys bringing order to busy environments and supporting leaders with clarity and efficiency, we’d love to hear from you.

Executive Assistant (Tech & Lifestyle Support)