Talent Acquisition Operations Manager

About The Role

As the Talent Acquisition Operations Manager at inBeat, you’ll be the strategic engine room of our recruitment function… the person who makes sure everything runs smoothly so our Sourcers and Talent Partners can focus on finding and hiring exceptional talent. You’ll own our recruitment systems (Ashby, Juicebox, LinkedIn & Loxo), build the reports that drive decisions, create the Sourcing Strategy Workbooks that power our searches, and coordinate how we make our most critical hires.

If you love bringing order to chaos, optimising processes, and making teams more efficient through great, innovative systems and data, this role is for you.

What You’ll Be Doing

📊 Systems & Data Management

Own the administration of Ashby (inBeat ATS) and Loxo (AAG CRM/ATS) — configuration, workflows, permissions, and data hygiene
Maintain data integrity across both platforms, ensuring accurate candidate records, pipeline stages, and requisition data
Provide first-line technical support for any ATS/CRM issues or permissions updates
Identify and implement process optimisations through automation and workflow improvements

📈 Reporting & Analytics

Build and maintain functional reports and dashboards in Ashby & Loxo on fortnightly, monthly, and quarterly cadences
Create recruitment metrics covering pipeline health, time-to-fill, source effectiveness, and funnel conversion
Deliver executive dashboards for leadership visibility into hiring progress

📓 Sourcing Strategy Workbooks

Develop comprehensive Sourcing Strategy Workbooks for every new role briefed into the TA team
Include Boolean filters, target company lists, EVP-driven messaging templates, and screening frameworks
Maintain a template library for recurring role types to accelerate future searches

📅 Interview Coordination

Coordinate interview scheduling systems for high-priority roles across the Group of Companies
Manage the complex systems for multi-stakeholder panels, calendar alignment, and candidate communications
Track interview completion and ensure data from feedback and interviewers is usefully tracked for improvements

💬 Communication & Documentation

Set up and maintain Slack channels for hiring managers, interviewers, and stakeholders on active searches
Keep our Vacancy Tracker and Job Description folders 100% up to date in Notion
Create, Document & Implement processes, maintaining the TA team’s knowledge base

🎯 Employer Branding Support

Support the Head of Talent on employer branding and recruitment marketing initiatives
Assist with careers page content, social media, and recruitment campaigns
Coordinate logistics for employer brand events and gather brand assets

What You’d Need To Succeed

3-5 years of experience in recruitment coordination, TA operations, or People operations
ATS/CRM administration experience — ideally with Ashby, Loxo, Greenhouse, or Lever
Notion proficiency (or similar documentation tools) — you’ll live in here
Advanced spreadsheet skills — you can build reports, pivot tables, and analyse data with ease
Exceptional organisational skills — you thrive on managing multiple priorities without dropping balls
Obsessive attention to detail — data accuracy matters to you
Clear communication — you can coordinate across teams and keep everyone informed
Tech-savvy — you pick up new systems quickly and enjoy optimising how things work

Nice To Have

Experience building reports and dashboards within ATS platforms
Familiarity with Boolean search logic and recruitment sourcing concepts
Slack administration or workflow automation experience
Background in agency, creative, or marketing recruitment
Experience supporting employer branding or recruitment marketing
A keen interest in AI & Agentic Automation

What You’ll Get

A pivotal role where your work directly enables a high-performing TA team
Exposure to the full recruitment lifecycle and opportunity to grow into sourcing or talent partner roles
Work across multiple companies within the Fieldtrip Group Portfolio (inBeat + AAG + Creative Milkshake + Webtonic portfolio)
Remote-first culture with a global, collaborative team
Direct partnership with the Head of Talent on strategic initiatives

The Benefits

Unlimited Time Off & Sick Days
Flexible working hours
Fully remote (with the possibility to work from anywhere)
Global team pods & Meetups (meet & work with creatives from all around the world)
High opportunity for growth!

About Inbeat

We’re a global, tight-knit team of design-forward, data-driven creatives working with some of the world’s leading brands on performance marketing and creator content. We’re fast-paced, hands-on, and serious about quality.

In Short: We’re a team of exceptional people doing exceptional things, with a relentless appetite for solving bigger problems than we did yesterday

If you love making systems work beautifully, turning data into insights, and enabling teams to do their best work, we’d love to hear from you.

Talent Acquisition Operations Manager