Remote Logistics Project Coordinator

Job Description
This conservation foundation seeks to understand and protect Africa’s key water sources through active expeditions, conservation projects and informed science. The Logistics Project Coordinator will be responsible for supporting the Logistics and Procurement Manager to ensure that the trips, functions and expeditions are efficiently planned, coordinated and executed, while establishing strong partnerships with suppliers and third parties to execute cost-effective procurement strategies.

Responsibilities and Duties:

Initiate, complete and manage trip and expedition matrices

Follow-up with all trip and expedition participants to ensure all elements of forms, travel, paperwork and logistics are in place and understood

Monitor and follow-up with all parties involved in trips and expeditions to ensure that all project requirements etc are in place and delivered on time

Liaise and communicate with third parties (stakeholders, suppliers, travel, accommodation etc.) for bookings, quotes, support

Execute direct online travel and accommodation bookings when required

Ensure that supplies are ordered in a timely fashion and that budgetary requirements are respected

Stock management and monitoring of all equipment and supplies, and identify when restocks are required

Updating and managing stock inventory sheets pre and post expedition

Implement best practice procurement principles, policies and processes to improve operational and financial performance

Purchase goods, materials, components or services in line with specified cost, quality and delivery targets

Maintain accurate purchase and pricing records

Deliver solutions to procurement problems while maintaining high levels of quality and service within budgetary requirements

Assist the accounts department in ensuring the completion and filing of necessary expenses and other financial claims and paperwork

Working Hours / Place of Work:

The Logistics Project Assistant position will be required to work remotely (Cape Town or Johannesburg is advantageous) for up to 160 hours a month with flexible working hours from Monday to Friday. It’s important to note however, that the inherent nature of the job will require that the candidate is both willing and able to work early/late hours and over weekends if/when required, to meet the operational requirements of trips, events and expeditions that are underway. Any hours worked in excess of the monthly quota will need to be pre-approved by the Executive Director and shall be remunerated.

Requirements
3-5 years of experience in a similar role, any prior experience within a conservation or non-profit organisation is highly advantageous

A postgraduate diploma or degree in procurement, logistics, supply chain management, project management or other related field of study

High degree of knowledge and understanding of a variety of components of procurement

Excellent organisational and analytical skills

Excellent IT skills and understanding of Microsoft Office and the Google Suite

Excellent communications skills (both oral and written) with the ability to communicate confidently within the organisation and with external parties

Strong capacity to work independently, manage time and competing priorities

Able to respond timeously to any issues as they present and a natural willingness to problem-solve and provide workable solutions

Able to work well under pressure and handle emergency and stressful situations

Strong initiative, perseverance, and resilience

Keen attention to detail and accuracy

Good team player with experience working with culturally diverse teams

Benefits
Remote role

Flexible part-time hours

Opportunity to be part of a global change movement

Remote Logistics Project Coordinator