Real Estate Assistant

About the job

We at Assist World are seeking a highly versatile Virtual Assistant on behalf of a client to support a Real Estate developer and creative professional with a wide range of business and artistic projects.

This role combines bookkeeping, executive assistance, and creative project management, making it ideal for a candidate who thrives in both structured administrative work and dynamic creative environments.

The client manages a large multi-use commercial/residential project, rental properties, commissioned artwork, custom home building, and creative ventures (non-profit screenplay and book projects). The VA will serve as the right hand in organizing operations, managing tasks, and ensuring seamless execution across business and artistic endeavors.

Key Responsibilities

Executive & Administrative Support

Manage schedules, calendars, and appointments across multiple projects.
Handle email correspondence and draft polished communications.
Coordinate meetings, calls, and travel as needed.

Bookkeeping & Financial Support

Maintain accurate records of income, expenses, and project budgets.
Track rental property financials and vendor payments.
Prepare simple financial reports and liaise with accountants as needed.

Creative Project & Social Media Management

Assist with planning and coordination of creative projects (art commissions, screenplay, book projects).
Draft, edit, and proofread written content (emails, proposals, creative documents).
Manage and grow social media presence to showcase real estate and creative work.
Research trends and opportunities in real estate, art, and publishing.

Must-Have Qualifications

3–5 years of experience as a Virtual Assistant, Executive Assistant, or in project coordination.
Strong written and verbal communication skills.
Experience with bookkeeping tools (e.g., QuickBooks, Xero, or Excel/Google Sheets).
Social media management and content creation experience.
Organized, detail-oriented, and able to manage multiple priorities.
Creative mindset with genuine interest in music, art, and storytelling.
Patience, adaptability, and ability to work across diverse projects.

Preferred Qualifications

Background in real estate, property management, or creative industries.
Familiarity with Canva, Adobe Suite, or similar creative tools.
South African candidates strongly preferred due to education and communication strengths.

Real Estate Assistant