Construction Virtual Assistant – Client Outreach

Job Description

The Construction Administrative Assistant will support a General Contracting company by managing vendor outreach, estimate collection, client communication, and construction-related administrative tasks. This role requires strong follow-up skills, organizational ability, and attention to detail to ensure projects stay on schedule and within budget.

Key Responsibilities
Reach out to subcontractors/vendors (40–65 per project) to gather and track estimates/quotes.
Follow up consistently with vendors to ensure timely responses.
Compile estimates into structured formats for review and decision-making.
Assist with client communication and follow-up as needed.
Support with document preparation, correspondence, and other project-related admin tasks.
Utilize Google Workspace (Gmail, Docs, Sheets, Drive) for all workflows.
(Preferred) Interpret and understand construction blueprints to assist with estimating processes.

Must-Have Qualifications
Strong organizational and follow-up skills.
Excellent communication skills (clear written and spoken English).
Experience with vendor coordination, estimates, or procurement (preferred).
Proficiency in Google Workspace (Gmail, Docs, Sheets, Drive).
Self-motivated, detail-oriented, and able to manage multiple tasks simultaneously.
(Preferred) Familiarity with U.S. construction processes, terminology, or blueprint reading.
$500 – $700 a month

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM!

Construction Virtual Assistant – Client Outreach