Virtual Executive Assistant (Remote)

About the job

🌎 Only open to candidates in South Africa

Be More Than an Assistant. Be a Game Changer.At Viva, we’re not just hiring. We’re on a mission to create meaningful career opportunities in Latin America, and now South africa, with a focus on your growth, impact, and well-being.

As an Executive Assistant (EA), you won’t just manage calendars and emails. You’ll be the right hand, problem-solver and strategic partner to startup executives. From operations to decision-making, you’ll take ownership, lead initiatives, and help CEOs move faster.

If you love challenges, thrive in fast-paced environments, and want to make a real impact, this is the perfect role for you.

What You’ll Do

Your job is to help CEOs at fast-growing startups be more productive, more efficient, and better equipped to scale. You’ll do that by:

Being a Strategic Partner – Support up to 3 executives. Anticipate needs, solve problems, and keep them focused on what matters most.
Administrative Support – Manage calendars, emails, meetings, expenses, travel, and team engagement to keep everything running smoothly.
Operational Support – Support internal projects, reporting, process improvements, and workflow optimization.
Use Your Voice & Take Initiative – Speak up, offer solutions, and spot problems before they surface.
Drive Business Impact – Every task you complete and every idea you share helps executives save time, clear roadblocks, and grow their companies.

Who We’re Looking For

2+ years of work experience
Fluent in English (C1 level) – you’re clear, confident, and fast-paced
Proactive & Solution-Oriented – you anticipate needs and take action without waiting
Highly Organized & Detail-Oriented – structure and accuracy are your default
Tech-Savvy & Adaptable – Comfortable with Google Workspace, Slack, Notion, AI tools and more
Confident & Bold – you take ownership, speak up, and make things happen

How We Take Care of You

We’re rated 4.9 on Glassdoor and here’s why:

Social Mission Driven: We create meaningful careers for women in Latin America and support your success at every level, from benefits to culture.
100% Remote, 100% Balanced: Fixed schedules, no overtime, weekends off.
Career Growth: Structured development, feedback, mentorship, and real opportunities to grow.
Competitive Pay: Raises and bonuses every 6 months, with zero payment headaches. Pay is delivered via Deel.
Base Activations: Your base pay increases as you hit key milestones, like getting staffed, supporting a CEO, or managing multiple executives.
Global Health Insurance: Fully covered (medical, dental, vision, and mental health) wherever you are.
Paid Time Off: Holidays, vacation, sick days, and family care days.
Family-Friendly Benefits: Paid maternity leave and flexible policies for parents.
A Team That Feels Like a Team: We’re remote, but not distant. Between wellness sessions, trivia, team calls, and Feedback Fridays, you’ll feel part of something, not just logged in.
Monthly Stipends and Perks: Enjoy wellness budgets, co-working space coverage, learning stipends, and quarterly celebration funds.

Ready to Apply? 🚀If you’re proactive, confident, and ready to grow, we’d love to hear from you!

✨ Even if you don’t meet 100% of the qualifications, we encourage you to apply.

Our Hiring Process

Apply Online – Just 15 minutes
Screening Assessment – Quick skills test
Cafe con Viva – 30-minute group interview
Skill Assessment – A deep dive into real EA tasks
Final Interview – A 1-1 conversation to see if we’re the right fit

📢 Viva is an equal-opportunity employer. We celebrate diversity and are committed to building an inclusive workplace where everyone can thrive.

Virtual Executive Assistant (Remote)