Executive Assistant

About the job Executive Assistant (ZA)
We are seeking a proactive, detail-oriented, and highly professional Executive Assistant based in South Africa to support a U.S.-based executive coach, speaker, and workshop facilitator. This is a unique opportunity to work closely with a purpose-driven leader operating in the high-performance coaching space.

The ideal candidate will not only manage day-to-day operations but also needs business development and client facing experience.

Key Responsibilities

Executive Support:

Manage a dynamic calendar and schedule meetings across time zones.
Handle inbox management, email drafting, and correspondence on behalf of the executive.
Coordinate travel, events, and virtual speaking engagements.
Client Relationship & Experience:

Ensure a high-touch client experience with attention to detail, confidentiality, and professionalism.
Support relationship-building efforts, including personalized gifting and thoughtful client follow-ups.
Represent the executive with warmth and professionalism in all communications.
Business Development Support:

Assist with CRM and sales pipeline tracking (HubSpot/Airtable).
Prepare email outreach campaigns and assist with basic marketing automation.
Identify and suggest opportunities for lead generation and service improvement.
Systems & Tools:

Work within tools like Asana, Airtable, HubSpot, and Gmail/Google Workspace.
Create and manage internal processes and SOPs to support efficiency.
AI & Tech Fluency:
Leverage tools like ChatGPT and other AI platforms to streamline workflow.
Open to learning and applying new technologies to increase productivity and value.
Ideal Candidate

Experience:

3-5+ years in an Executive Assistant or Operations Support role.
Prior experience in a coaching, consulting, or professional services firm is a plus.
Strong knowledge of project management and CRM systems.
Must have client facing experience
Must be based in South Africa
Skills & Attributes:

A-player with high attention to detail and strong organizational skills.
Self-starter with a proactive mindset and get get-things-done done attitude.
Emotionally intelligent and capable of handling confidential information with integrity.
Strong interest in business development, client success, and learning new technologies.
Additional Information:

Salary: R7 000 – R8 500
Commitment: Part-time to start (20 hours/week), with potential to scale to full-time based on performance.
Tools: Gmail, HubSpot, Airtable, Asana, Mailchimp (or similar), ChatGPT.

Executive Assistant