Executive Assistant

About the job
Executive Assistant

Location: Remote (South Africa or Latin America preferred)

Compensation: $1,200 – $2,000 USD/month (commensurate with experience)

Industry: Dental & Healthcare Services

Schedule: Full-time | Monday to Friday | U.S. Business Hours (EST/CST/PST depending on location)

About The Role

We’re seeking a proactive and detail-oriented Executive Assistant to support a high-performing entrepreneur in the dental and healthcare sector. This role is ideal for someone who thrives in a fast-paced environment and is passionate about organization, inbox clarity, and helping streamline operations. The assistant will play a critical role in handling emails, light research, calendar management, and ensuring accountability on follow-through items.

This is a remote opportunity, open to candidates based in South Africa or Latin America, who are fluent in English and comfortable working U.S. business hours.

Key Responsibilities

Manage and curate the executive’s inbox to reduce clutter and ensure priority handling
Conduct light research and complete ad-hoc requests (e.g., finding services or vendors)
Maintain calendar, confirm meetings, and help enforce scheduling commitments
Draft, proofread, and organize outgoing email correspondence
Coordinate business and personal travel logistics
Support with project tasks, expense tracking, and basic reporting
Potential to assist with insurance verification and billing-related admin
Help improve operational processes through initiative and feedback

Desired Skills & Qualifications

Strong English communication skills (spoken and written)
Organized, reliable, and detail-oriented
Typing speed of at least 45 words per minute
Tech-savvy and comfortable using productivity tools
Professional discretion and ability to manage confidential information
Self-starter who takes initiative and identifies ways to improve systems
Experience with executive support or administrative coordination preferred

Requirements

Based in South Africa or Latin America
Must be able to work U.S. business hours
Reliable internet connection and a quiet, professional remote workspace
Availability for full-time work

Executive Assistant