Executive Support Specialist

About the job
JOB DUCK IS HIRING AN EXECUTIVE SUPPORT SPECIALIST

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years in a row!

Role Overview

We’re seeking a highly organized and proactive Executive Support Specialist to join our team. This role involves ensuring seamless communication, managing schedules, and supporting operational excellence to keep clients happy and everything running smoothly.

Your Responsibilities Will Include but Are Not Limited To:

Email management (organization, review, and delegation) using Front to automate and sort emails
Developing and distributing standard operating procedures (within SharePoint and Loop)
Handling client communication
Calendar management
Supporting document drafting.
Ensuring that time tracking is up to date
Coordinating networking events
Taking meeting notes and saving them into client files

What We’re Looking For

At least one year of experience in an executive assistant or administrative assistant role.
Experience using Front or similar email management systems
Strong proficiency in written and spoken English.
Familiarity with SharePoint and Loop for SOP development and distribution.
Proficiency in calendar management tools.
Experience with time tracking software
Tech savviness
Exceptional attention to detail.
Ability to remain calm and composed under pressure.
Highly proactive and self-motivated.
Excellent organizational abilities.
Client-oriented mindset.
Humble yet confident and assertive communication.
A positive and engaging personality.
A quiet, private workspace suitable for remote work.
Your own PC or laptop, headset, and a reliable high-speed internet connection (minimum 10 Mbps download / 5 Mbps upload).

What’s In It For You?

Monthly compensation ranging from 750 USD to 900 USD.
Paid time off and holiday pay.
Referral and annual bonuses.
100% Remote, Full-Time, Long-Term Career Opportunity.
Parental leave.
Opportunities for professional development and training.
Dedicated support from our team.
A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process. We have multiple positions available, but we kindly ask that you apply for one at a time for your specific country.

By clicking on the APPLY button you consent us reaching out to you through Whatsapp and/or email to follow-up regarding your application process.

Executive Support Specialist