Chemonics International
Chemonics International
Chemonics International
About the job
Chemonics seeks a Finance and Administrative Assistant for the USAID/Southern Africa Countering Wildlife Crime (CWC) Activity. The purpose of the five-year Countering Wildlife Crime Activity is to reduce threats to and protect biodiversity from wildlife crimes in Southern Africa. The Activity will build on the long history of the USAID Southern Africa Regional Mission in countering wildlife crime (CWC) through partnerships with regional organizations, governments, the private sector, and civil society. Measurable development outcomes include improved coordination between stakeholders, strengthened criminal justice sector capacity, and increased resilience to corruption. This position will be based in Pretoria, South Africa. We are looking for individuals who have a passion for making a difference in the lives of people and communities around the world.
Responsibilities Include
Collect and record information related to project financial documents
Record expenditures in ABACUS, the project’s financial management system
Prepare the cash/bank reconciliation at the end of each month to close the month’s books
Tracks sub ledger balances, including receivable accounts for individual staff, such as outstanding travel advances, vehicle mileage, and personal telephone use
Prepare invoices for accounts receivables on a monthly basis
Maintains proper financial data and financial files to ensure the maintenance of proper accounting documentation
Assist the Finance Manager with financial reporting and analysis
Process expense reports, completes bank reconciliations, and drafts financial projections
Enter accounting transactions into accounting software; provide a primary review of transactions as required
Review procurement and other transactions to ensure all supporting documentation is attached and approvals are sufficient
Contribute to bank reconciliation process as a primary reviewer
Prepare monthly wire transfer requests through a thorough analysis of projected project expenditures
Support the Finance Manager in invoice management by reviewing and monitoring monthly invoices
Ensure that all financial transactions and practices adhere to USAID and Chemonics’ regulations
Review accounting files to ensure that appropriate back-up documentation exists for all transactions, including procurement requests, timesheets, approvals, bids, invoices, and receipts
Assist with maintaining the project electronic and hardcopy filing system for finance files
Perform other duties as assigned by Finance Manager
Qualifications
Bachelor’s degree required in business management, accounting or a related field
At least two years of relevant bookkeeping, financial management and/or accounting experience; Previous experience on a USAID-funded project is preferred.
Knowledge of basic accounting and accounting practices is required, as well as general accounting best practices in South Africa
Ability to work in a professional and cordial manner with fellow staff members, visitors, the public, and partner institutions including international and local NGOs, and governmental entities
Ability to effectively use computer software including financial management applications and Microsoft Office. Demonstrated high proficiency with Excel spreadsheet applications is required.
Fluency in written and oral English is required
Application Instructions
Please submit an application by February 7, 2025, using this link. No telephone inquiries, please. Chemonics will contact finalists.
Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
Finance and Administrative Assistant
For us, development is more than a passion or a calling. It’s a profession. Doing it well takes experience, ingenuity, and a stubborn insistence that tomorrow’s work must be better than today’s. In nearly 70 countries around the globe, our network of 4,000 specialists delivers results. Because with decades of experience operating in the most complex social and political environments in the world, we know how to quickly mobilize resources, seamlessly adapt to change and strategically apply lessons learned across thousands of projects. We are an international development company that combines broad regional experience with technical depth and unparalleled management skill. Our portfolio covers agriculture and food security, conflict and crisis, democracy and governance, economic growth and trade, education and youth, environment and natural resources, gender equality and social inclusion, health, supply chain solutions, and water, energy, and sustainable cities. Our management systems allow us to document, measure and apply both recent innovations and proven best practices across multiple regions and sectors. We’re one of the world’s leading partners in international development because where Chemonics works, development works.